Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement for $751,200 for Fiscal Years 2023-2024 and 2024-2025 with Priority 1 Public Safety Equipment Installation Incorporated, for Maintaining, Servicing, and Outfitting of Existing Police Vehicles to Match Equipment Presently in Use in the Police Department's Fleet
Staff Report
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a sole source procurement, which is justified to match vehicle equipment currently in use on existing vehicles, approve the contract amount and authorize the City Manager to execute a non-professional services agreement with Priority 1 Public Safety Equipment Installation, Inc., to outfit, service, and maintain any new and replacement police fleet vehicles through June 30, 2025.
BACKGROUND
City Council Resolution No. 2021-103 authorized a sole source procurement for Police Fleet Services and Maintenance using Priority 1 Public Safety Equipment. That agreement expires June 30, 2023. The Police Department intends to continue this arrangement for Fiscal Years 2023-2024 and 2024-2025. The fleet management program has existing funding programmed into the Garage Fund 690 to cover the cost.
Analysis
Priority 1 will continue to be responsible for servicing all vehicles in the Police Department's fleet. "Service" means all administrative work associated with the coordination of service providers for outfitting vehicles, recordkeeping, and any other administrative needs related to the fleet program. The service fee shall not exceed $157,000 per fiscal year. The monthly service rate is $250 per patrol vehicle and $125 per unmarked vehicle. Any remaining balance will be carried forward each year to sustain the police fleet program. A sole source procurement is justified under California Public Contract Code section 3400, so that the new equipment will match and be compatible with existing equipment in...
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