Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 2 for $20,000 to a Consulting Services Agreement with HF&H Consultants, LLC for Technical Assistance with the Procurement Process for Solid Waste, Recyclables, and Organics Services
Staffreport
COUNCIL PRIORITY
* Sustainability & Resiliency
SUMMARY
Amendment No. 2 will increase the scope of an existing agreement to add additional meetings, negotiations, and analysis as well as increase the fee by approximately 5% to cover the cost of these services.
RECOMMENDATIONS
Staff recommends approval of the amendment and authorization for the City Manager to execute the same.
BACKGROUND
Efficient and dependable solid waste collection, processing, and disposal is a core function of government and is necessary for public and environmental health. The City is responsible for solid waste, recyclables, and compost collection within approximately 60% of the City that is served by the City's sanitary sewer collection system. The Oro Loma Sanitary District oversees solid waste, recyclables, and compost collection for the balance of City residents and businesses.
Within the City's solid waste collection area, the City has an agreement with Alameda County Industries (ACI) for solid waste, recyclables, and compost collection, processing, and disposal that was initiated in February 2000 and will expire at the end of January 2025. A new contract is needed for service after that date.
The contracts for solid waste services are detailed and highly technical. To ensure the new contracts contain legally appropriate language and compliant fees, and to advise upon the solid waste services procurement process, the City hired HF&H to assist with two distinct phases of this effort. Phase 1 was development of the request for proposals (RFP). Phase 2 was publishing the RFP, evaluating the proposals, and negotiating the contracts.
Analysis
Discussions while preparing a request for propos...
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