City of San Leandro - File #: 23-222

• File #: 23-222
• Version: 1
• Name: Staff Report Maze and Associates Amendment No. 4
• Type: Staff Report
• Status: Agenda Ready
• In control: Finance Committee
• Meeting Date: 5/24/2023
• Title: Finance Committee to Review and Recommend the Item to City Council to Approve a Resolution for the City Manager to Execute Amendment No. 4 for $115,300 to the Consultant Services Agreement between the City of San Leandro and Maze & Associates for Audit Services for the Year Ending June 30, 2023 and to Authorize the City Manager to Negotiate and Approve Contract Amendments up to a Cumulative Value Not to Exceed 15% ($17,295)

Date	Ver.	Action By	Action	Result
5/24/2023	1	Finance Committee

Title
Finance Committee to Review and Recommend the Item to City Council to Approve a Resolution for the City Manager to Execute Amendment No. 4 for $115,300 to the Consultant Services Agreement between the City of San Leandro and Maze & Associates for Audit Services for the Year Ending June 30, 2023 and to Authorize the City Manager to Negotiate and Approve Contract Amendments up to a Cumulative Value Not to Exceed 15% ($17,295)

Staffreport
SUMMARY AND RECOMMENDATIONS

Staff recommends that the City Council Finance Committee review and recommend to City Council to adopt a resolution to take the following actions:
* Approve a contract amendment for $115,300 and authorize the City Manager to execute amendment No. 4 to the Consultant Services Agreement between the City of San Leandro and Maze & Associates for audit services for the year ending June 30, 2023.
* Authorize the City Manager to negotiate and approve contract amendments up to a cumulative value not to exceed 15% ($17,295)

BACKGROUND

The City originally entered into an agreement with Maze following a request for proposal process. The resulting agreement covered three years with two single-year options. Three subsequent agreements extended Maze's auditing services through June 30, 2022.

Maze has been utilized not only for its extensive auditing and consulting experience with municipalities and other non-profits, but also their broad private sector experience. The firm has both municipal and private sector experience ensuring it is current with municipal best practices and the latest Governmental Accounting Standards Board (GASB) Pronouncements.

Analysis

The annual independent audit is to be submitted to the City Council in accordance with Section 555 of the City Charter. GASB recommends the financial reports be completed in the Annual Comprehensive Financial Report (ACFR) format. The ACFR and related financial statements fully disclose the financial conditions of the City and of the other report...