Title
Adopt a Resolution to Approve and Authorize the City Manager or her Designee to Take All Necessary Actions to Reject All Bids for the Annual Street Sealing 2021-2023 Project, Project No. 2023.0070
Staffreport
COUNCIL PRIORITY
* Infrastructure
* Public Safety
SUMMARY
This contract would provide for the maintenance of various public roadways throughout the City through the application of slurry seal and cape seal treatments. Two bids were received; however, the lowest responsive and responsible bid exceeded the Engineer's Estimate by 40%. Based on the bids received, Staff recommend rejecting all bids, combining the scope of this project with the Annual Street Sealing 2024 Project, which is currently in the design phase, and rebidding the project in the Fall of 2025.
RECOMMENDATIONS
Staff recommend the following:
* Reject all bids received at the May 7, 2025 bid opening; and
* Re-bid the project, which is projected to be in Fall 2025.
BACKGROUND
Preventative street maintenance treatments such as slurry seal, cape seal, and micro-surfacing, involve the application of a sand, aggregate and asphalt emulsion mixture to prevent water intrusion and extend the useful life of roadway pavement at a relatively low cost. The specific type of seal treatment is selected based on the street's current Pavement Condition Index (PCI), verified through visual inspections. Pavement seals are most effective on streets that have not exhibited extensive base failure and have been rated in 'Fair' or 'Good' condition (PCI between 40-80). Without such preventative maintenance, the condition of roadway pavement would quickly decline and cost more to maintain in the future.
The Annual Street Sealing 2021-2023 Project would perform preventative maintenance on approximately 25 lane miles or 11 centerline miles of pavement on street segments located throughout the City. A complete list of Project streets is included as Attachment A. The project would include base repairs, or ...
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