City of San Leandro - File #: 22-506

• File #: 22-506
• Version: 1
• Name: On Call Traffic Consultants Amendment 2 - SR
• Type: Staff Report
• Status: Agenda Ready
• In control: City Council
• Meeting Date: 9/6/2022
• Final action: 9/6/2022
• Enactment #: 2022-141
• Title: Adopt a Resolution to Approve and Authorize the City Manager to execute Amendment No. 2 for each of the Existing Consultant Services Agreements with DKS Associates, Fehr & Peers, and W-Trans with Updated Fee Schedules for On-Call Transportation Engineering Consulting Services in an Amount Not-to-Exceed $100,000 Within the 12-Month Period for a Total of $300,000 for All Three Agreements
• Sponsors: Keith Cooke

Date	Ver.	Action By	Action	Result
9/6/2022	1	City Council	Received and Filed	Pass

Title
Adopt a Resolution to Approve and Authorize the City Manager to execute Amendment No. 2 for each of the Existing Consultant Services Agreements with DKS Associates, Fehr & Peers, and W-Trans with Updated Fee Schedules for On-Call Transportation Engineering Consulting Services in an Amount Not-to-Exceed $100,000 Within the 12-Month Period for a Total of $300,000 for All Three Agreements
Staffreport
COUNCIL PRIORITY

* Public Safety
* Infrastructure
* Community & Business Development

SUMMARY

Three existing Consultant Services Agreements (CSAs) expired on June 30, 2022. Amendments to each of the existing CSAs to update fee schedules and extend the term for one additional year for on-call transportation engineering services on various projects for the Engineering and Transportation Department is presented for approval.

RECOMMENDATIONS

Staff recommends that the City Council approve and authorize the City Manager to execute Amendment No. 2 to the existing CSAs, with DKS Associates, Fehr & Peers, and W-Trans in amounts not to exceed $100,000 within the twelve-month period with updated fee schedules for one additional year for each firm (a maximum not to exceed of $100,000 for one year per agreement, for a total of $300,000 in one year for all agreements).
BACKGROUND

In late 2016, staff issued a Request for Qualifications (RFQ) seeking transportation engineering consulting firms to assist with transportation and traffic engineering projects as needed. The consultants primarily function as an extension of City staff on tasks related to transportation.
Seven consulting firms responded to the City's RFQ. After evaluation of the proposals, DKS Associates, Fehr & Peers, and W-Trans ranked highest based on presentation, responsiveness, approach, capacity, ability, availability, experience, and references.
On May 15, 2017, the City Council approved CSAs with DKS Associates, Fehr & Peers, and W-Trans to provide on-call transportation engineering support services on v...