Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement for a Not to Exceed Amount of $887,000 with Priority 1 Public Safety Equipment Inc., for Maintaining, Servicing, and Outfitting Existing Police Vehicles
Staffreport
COUNCIL PRIORITY
* Public Safety
SUMMARY
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement for $887,000 for Fiscal Years 2025-2026 and 2026-2027 with Priority 1 Public Safety Equipment Inc. ("Priority 1"), for Maintaining, Servicing, and Outfitting of Existing Police Vehicles to Match Equipment Presently in Use in the Police Department's Fleet.
RECOMMENDATIONS
Staff recommends that the City Council approve a sole source procurement, which is justified to match vehicle equipment currently in use on existing vehicles, approve the contract amount and authorize the City Manager to execute a non-professional services agreement with Priority 1, to outfit, service, and maintain any new and replacement police fleet vehicles through June 30, 2027.
BACKGROUND
City Council Resolution No. 2023-017 authorized a sole source procurement for Police Fleet Services and Maintenance using Priority 1. That agreement expired June 30, 2025. The Police Department intends to continue this arrangement for Fiscal Years 2025-2026 and 2026-2027. The fleet management program has existing funding programmed into the Garage Fund 690 to cover the cost.
ANALYSIS
Priority 1 will continue to be responsible for servicing all vehicles in the Police Department's fleet. "Service" means all administrative work associated with the coordination of service providers for outfitting vehicles, recordkeeping, and any other administrative needs related to the fleet program. The service fee shall not exceed $145,500 per fiscal year. The monthly service rate is $250 per patrol vehicle and $125 per unmarked vehicle. Any remaining balance will be carried forward eac...
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