Title
Staff Report for Resolution Approving a Non-Professional Services Agreement between the City of San Leandro and Flagship Facility Services, Inc. for Citywide Janitorial Services
Staffreport
RECOMMENDATION
Staff recommends that the City Council approve a Non-Professional Services Agreement with Flagship Facility Services, Inc., for an annual amount of $523,272, plus $20,000 to cover extra services, to perform Citywide janitorial services.
BACKGROUND
On August 12, 2013, the City notified the contracted janitorial firm that it would not renew its agreement due to breach of contract (inability to meet all contractual obligations). The City solicited month-to-month bids from three different janitorial firms to perform Citywide janitorial services in the interim, until a formal RFP process was initiated. Flagship Facility Services, Inc. was chosen as the interim firm based on its ability to quickly mobilize, take on all aspects of the work and perform (on an interim basis) within the existing budget parameters.
On February 25, 2014, the Public Works Department issued a Request for Proposals (RFP 53282) for Citywide janitorial services. Nine firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the nine proposals were ranked by points awarded for the following criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency and similar experience (20 points); total cost proposal for monthly service (25 points); completeness of an operations plan (25 points); references from other local agencies (10 points); and the company's financial condition (10 points). Total scores varied from a low of 49.4 to a high of 81 points out of 100. Flagship Facility Services, Inc. a San Jose-based company was the firm with the highest score. The contract will be initiated when approved and will extend through June 30, 2015, with the option for the City to extend it annually for four...
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