Title
Adopt a Resolution to Approve and Authorize the City Manager to enter into a Furniture Purchase Agreement in the amount of $178,140 with Resource Design Interiors for the Mulford Marina Branch Library, Project No. 2018.2400; and to Negotiate and Approve Contract Amendments up to a Cumulative Total of 10% ($17,814) of the Original Agreement Amount
Staffreport
COUNCIL PRIORITY
Quality of Life
Infrastructure
SUMMARY
This action authorizes the purchase of furniture for the new Mulford Marina Branch Library.
RECOMMENDATIONS
Staff recommend the City Council approve and authorize the City Manager to enter into a furniture purchase agreement in the amount of $178,140 with Resources Design Interiors (RDI), with an option to increase the total contract amount by 10% ($17,814) as needed.
BACKGROUND
The new Mulford Marina Branch Library is currently under construction by Giant Construction, Inc. under an existing City contract. However, interior furnishings for this facility were not included in Giant Construction Inc.’s scope of work because the furniture will instead be purchased through nationally established cooperative purchasing contracts. In addition, the construction contract prioritizes expenditures eligible for reimbursement using the California State Library “Building Forward” grant, which does not cover furniture purchases.
For these reasons, the furniture purchase will be procured under a separate contract funded by the San Leandro Public Library Foundation (SLPLF). SLPLF has donated a total of $800,000 toward the new library, with $200,000 designated for furniture acquisition and $600,000 for construction. The proposed purchase aligns with SLPLF’s funding allocations and intended use of the donated funds.
Analysis
Resource Design Interiors (RDI) offers furniture products to government agencies through nationally established cooperative purchasing contracts. These programs allow eligible agencies, educational institutions, and nonprofit orga...
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