Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Annual Software Renewals for the City's Microsoft Enterprise Agreement with SHI International in the Amount of $200,750 in FY 2026 and up to a 5% Increase in FY 2027 and an Additional 5% Increase in FY 2028. The Combined Amount Over Three Fiscal Years Will Not Exceed $632,864.
Staffreport
COUNCIL PRIORITY
* Infrastructure
SUMMARY & RECOMMENDATIONS
Adopt a Resolution to approve and authorize the City Manager to Execute Annual Renewals for the City's Microsoft Enterprise Agreement with SHI International in the Amount of $200,750 in FY 2026 and up to a 5% Increase in FY 2027 and 10% in FY 2028. The Combined Amount Over Three Fiscal Years Will Not Exceed $632,864.
The Microsoft enterprise agreement includes the following subscriptions and licenses: Microsoft Windows Server, Office, OneDrive, Teams, SharePoint and more. Annual increases are included to account for price increases, expansion and/or additional license quantities or products that may be required by the City.
BACKGROUND
The City of San Leandro utilizes a Microsoft Enterprise Agreement plan for all Microsoft products, including Windows server operating systems, SQL databases, and the Microsoft 365 platform.
The City has historically purchased Microsoft software licenses through a joint, volume licensing program known as the County of Riverside's Microsoft Enterprise Agreement (Riverside EA). The Riverside EA is a cooperative purchasing program through which the County of Riverside solicits bids for a multi-vendor approach to enter into a Microsoft Enterprise Agreement that leverages California state and local government desktop volumes to achieve best prices. Through its large account resellers (LARs), Microsoft offers a customized Enterprise Agreement to all government agencies within the state of California.
Analysis
The City of San Leandro is required to make an annual payment to maintain its Microsoft software infrastructur...
Click here for full text