Title
Staff Report for a City of San Leandro City Council Resolution to Approve a Consulting Services Agreement with Berry Dunn for an amount not to exceed $372,000 for Enterprise Resource Planning Software Upgrade Support and Implementation Services
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution for a Consulting Services Agreement ("CSA") with Berry Dunn McNeil & Parker, LLC (Berry Dunn) for consulting and project management services related to the City's enterprise resource planning software upgrade project. The agreement covers three project phases with a total not to exceed amount of $372,000.
BACKGROUND
The City currently utilizes Eden software from Tyler Technologies to manage its financial and human resources activities. Enterprise resource planning refers to software that organizations use to manage day-to-day activities such as accounting, general ledger, budgeting, procurement, payroll, and human resources. Eden is a core system for the Finance and Human Resources functions and is used by all City departments. The Eden software has been used by the City for over 20 years.
In a decades long period of rapid computer and technological change (every 18 to 24 months, computer processing speed doubles), after 20-years Eden software is now limited in its functionality. The system lacks standard features such as browser-based (online) access, user-friendly reporting functions, and features such as project accounting, integration with other financial payment systems, and public dashboards. As such, staff recommends upgrading to a new enterprise resource planning software. This upgrade is consistent with the recommendations of the Community Advisory Budget Task Force.
Analysis
After reviewing options for enterprise resource planning software, staff has concluded that upgrading from Eden software to Tyler Technology's leading system, Munis, is in the City's best interest. Munis is designed sp...
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