Title
Staff Report for a Resolution Authorizing the City Manager to Execute Program Supplemental Agreement No. 020-N1 to Federal Aid Agreement 04-5041R with the California State Department of Transportation (Caltrans) for Funding Construction Activities Related to the Maintenance of Bridge 33C0134 that Carries Monarch Bay Drive over Alameda County Flood Control Canal A of Zone 2
Staffreport
RECOMMENDATIONS
Staff recommends that the City Council approve a resolution that approves the supplemental agreement and authorizes the City Manager to execute the same.
BACKGROUND
The City of San Leandro frequently receives federal grants for transportation projects. These grants are administered by Caltrans in accordance with an agreement between the City and Caltrans known as Federal Aid Agreement 04-5041R. Every federal grant is accompanied by a program supplemental agreement that sets forth the conditions of the grant and the responsibilities of the City should the grant be accepted.
The City received a grant from the Federal Highway Administration, Bridge Preventative Maintenance Program (BPMP), for work on Bridge 33C0134 that carries Monarch Bay Drive over the Alameda County Flood Control canal located immediately south of Marina Park.
Analysis
Bridge 33C0134 is routinely inspected by Caltrans. Recent inspections indicated that preventative maintenance in the form of rip rap repair, concrete soffit repair and deck sealing are needed to extend the life of this bridge.
The City has a capital improvement project for Monarch Bay Drive Bridge Maintenance and Repair that is intended to address Bridge 33C0134.
Program Supplement 020-N1 will allow the City to use grant money for the construction work needed at Bridge 33C0134. The program supplement specifies that the City will follow certain Caltrans procedures during the design, bid and construction of the project and sets timeframes for submitting notifications and invoices. These terms are customary and City staff can comply with these terms.
Current Agency Policies
Maintain and enhance the City's infrastructure.
Previous Actions
On December 5, 2011, by Resolution No. 2011-201, the City Council approved a resolution authorizing the City Manager to execute a program supplemental agreement for the design phase of this project.
Applicable General Plan Policies
16.03 Regularly maintain City streets and traffic control devices to ensure that streets operate safely and efficiently.
Environmental Review
The City has determined that this project is exempt from CEQA per section 15302(c), which authorizes work on existing facilities with no expansion in capacity.
Caltrans has performed an environmental review and found that the project is Categorically Excluded from NEPA.
Summary of Public Outreach Efforts
Signs will be posted at the site approximately two weeks prior to construction.
Fiscal Impacts
The entire Monarch Bay Drive Bridge Maintenance and Repair project will cost $356,250, funded as follows:
Monarch Bay Drive Bridge 33C0134: Federal funds $315,388
Local funds $ 40,862
Total $356,250
Federal funds were appropriated from the City's Grant funds in account 150-38-324. Local funds were appropriated from the City's Measure B Streets & Roads funds in account 144-38-324 as part of the fiscal year 2011-12 budget. No further appropriation is required.
PREPARED BY: Nick Thom, Senior Engineer, Engineering and Transportation Department