Title
Staff Report for a Resolution Accepting the Work for the Annual Street Sealing 2013-14 Project (Project No. 2014.0070)
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends acceptance of the work by Intermountain Slurry Seal, Inc., filing of the Notice of Completion, release of the performance and payment bonds, and release of the maintenance bond upon completion of the one-year maintenance period.
BACKGROUND
Street sealing is an annual maintenance activity that can prolong the useful life of streets. The treatments associated with this project include slurry sealing, asphalt rubber chip sealing, and micro-surfacing. The particular process is individually selected for each street based on its pavement condition.
Additionally, the City was awarded a grant from CalRecycle for the use of recycled crumb rubber chips in the rubberized chip seal process providing a savings to the City of $1.00 per square yard on treated roadway. This grant allowed the City to divert more than 8,100 waste tires from State landfills.
Project streets were selected with priority given to arterial streets and by assigning treatments to streets that are suitable for street sealing starting with those with the lowest pavement condition index within the annual pavement maintenance area.
Analysis
On May 5, 2014 the City Council awarded the construction contract for the subject project to Intermountain Slurry Seal, Inc. The work complies with the contract documents and City standards.
Previous Actions
On May 5, 2014, by Resolution No. 2014-037, the City Council awarded the construction contract to Intermountain Slurry Seal, Inc.
Applicable General Plan Policies
This action is consistent with Streets and Highways Goal No. 16 of the General Plan and Action Item 16.03: Regularly maintain City streets and traffic control devices to ensure that streets operate safely and efficiently.
Environmental Review
This project is categorically exempt from CEQA per Section 15301(c) - Existing Facilities. The Notice of Exemption was filed on March 25, 2014.
Summary of Public Outreach Efforts
· June 11, 2014 - Postcards were sent out to residences and businesses adjacent to the project streets
· July 5, 2014 - Postcards were sent to residences on 144th Avenue west of Pansy Street to let them know the street sealing work on their block will be postponed to 2015 due to sewer main repairs to be done in fall 2014 by the Oro Loma Sanitary District
Flyers were distributed by the contractor during construction to properties adjacent to the project streets with information on the work being done and the contact information of the contractor and the City's project manager.
Fiscal Impacts
The total project cost was $903,654, which includes design, construction, and construction administration.
A summary of the street sealing contract with Intermountain Slurry Seal, Inc. is below:
Original Contract $640,910.00
Change Orders $166,787.00
Total Contract Amount $807,697.50
Budget Authority
Funding allocations for the subject project were as follows:
1) $152,401.00 - Gas Tax Funds, Annual Street Sealing 2013-14, Account No. 142-38-352, allocated in FY 2013-14
2) $97,564.00 - Vehicle Registration Fees, Annual Street Sealing 2013-14, Account No. 143-38-352, allocated in FY 2013-14
3) $500,043.00 - Measure B, Annual Street Sealing 2013-14, Account No. 144-38-352, allocated in FY 2013-14
4) $4,711.70 - Measure B, Bicycle Network East, Account No. 144-36-299, encumbered for bike lane signage and striping installed on Washington Avenue
5) $21,292.80 - Measure B, budget surplus from Annual Street Sealing 2012-13, Account No. 144-38-342, encumbered for construction of the subject project
6) $112,157.39 - Gas Tax Funds, budget surplus from Asphalt Rubber Street Sealing 2012-13, Account No. 142-38-342, encumbered for construction of the subject project
7) $103,679.00 - CalRecycle Rubberized Pavement Grant, Account No. 150-38-352
Total allocated budget was $991,848.89; surplus funds will be allocated to future projects.
PREPARED BY: Kyle K. Lei, Associate Engineer, Engineering and Transportation Department