Title
Staff Report To Recommend Approval For A Non-Professional Services Agreement And That It Should Be A Sole Source Procurement To Match Equipment Already In Use On Existing Police Vehicles To Provide Vehicle Maintenance Management And Service For The Duration Of This Program.
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a sole source procurement, which is justified to match vehicle equipment currently in use on existing vehicles, and authorize the City Manager to execute a non-professional services agreement with Priority 1 Public Safety Equipment Installation, Inc., to outfit, service and maintain any new and replacement police vehicles through 2016-17.
BACKGROUND
Council Resolution No. 2015-075 authorized the outfitting of police vehicles, but it did not expressly state the vendor or any terms associated with that service. This staff report clarifies the lease program terms by identifying a sole source vendor - Priority 1 Public Safety Equipment Installation (Priority 1). The City utilized Priority 1 services in the past and the proposed agreement satisfies the sole source vendor requirements, as further outlined in the related resolution.
Analysis
Priority 1 will be responsible for outfitting all vehicles to the Police Department's exact specifications for compensation not to exceed $120,000 in FY 2015-16. "Service" means all administrative work associated with the coordination of services for outfitting vehicles, bid preparation, purchasing of vehicles through our selected financing agent, and any other administrative needs related to this lease program. The same service fee will not exceed $120,000 for FY 2016-17. The service rate is $200 per patrol vehicle per month and $100 per vehicle per month for unmarked vehicles. Priority 1 will also be responsible for the regular maintenance of each leased vehicle, which includes all routine and unplanned maintenance, at a total cost not to exce...
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