Title
Staff Report for a Resolution Appropriating $60,000 of Measure B Bicycle and Pedestrian Funds for the West Juana Pedestrian Improvements Project, Project No. 2014.0500
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends approval of an appropriation of $60,000 from the Measure B Bicycle and Pedestrian Fund for the subject project.
BACKGROUND
Construction work on the West Juana Pedestrian Improvement Project is nearly complete. This project included two construction contracts, one for installation of electronic bicycle lockers at the Downtown BART station on San Leandro Boulevard and one for the construction of sidewalk bulb outs, decorative crosswalks, and storm drain work on West Juana Avenue, an important connector street between the Downtown BART Station and Downtown San Leandro. This project is listed as a high priority in the San Leandro Bicycle and Pedestrian Master Plan and is consistent with the City’s Transit Oriented Development (TOD) Strategy. The project is primarily funded by a Measure B Bicycle/Pedestrian Countywide Discretionary Funds grant, a Regional Measure 2 (RM2) grant and a Transportation Fund for Clean Air (TFCA) grant the total of which cover 78% of the project cost.
The electronic bicycle locker work was bid first, is complete, and has been accepted. The streetscape work was bid second and came in higher than budgeted. In order to bring the project cost to within the budget, proposed pedestrian level street lights were removed from the streetscape construction contract. This change allowed us to award the contract with a 12% contingency in our budget, slightly less than our typical contingency of 15% for this type of work. The new pedestrian level street lights will be proposed for future grant funded projects and in the interim the existing lighting was upgraded with brighter bulbs.
In the course of the streetscape construction, several unexpected conditions were discovered. Buried concrete slabs, unmarked and abandoned underground utilities, and unexpectedly thick roadway pavement were encountered. Resolution of these items, particularly removal of the thick roadway pavement will exceed our contingency and can’t be accomplished within the current budget.
Analysis
Staff believes that the negotiated additional compensation for the unexpected conditions described above is fair to both parties, and requests that an additional appropriation of $60,000 be made from Measure B Bicycle and Pedestrian Funds to complete the construction of the subject project. This appropriation will allow the work to be completed and accepted soon thereafter.
Previous Actions
• On June 1, 2015 by Resolution No. 2015-102, the City Council awarded the construction contract to McGuire and Hester.
• On April 20, 2015 by Resolution No. 2015-171, the City Council requested RM2 grant funds for the construction phase of this project.
• On September 14, 2014 by Resolution No. 2014-100, the City Council authorized the City Manager’s Execution of a Grant Funding Agreement for Transportation Fund for Clean Air (TFCA) funding and the City’s commitment to install bicycle lockers at the San Leandro BART station.
• On October 7, 2013 by Resolution No. 2013-131, the City Council made a commitment to the grant terms, approved a project status report, and requested Regional Measure 2 (RM2) grant funds for the design phase of this project.
• On June 17, 2013 by Resolution No. 2013-087, the City Council authorized the City Manager’s Execution of a Grant Funding Agreement for Measure B Funding, Committing the City to Spend the Necessary Matching Funds and Providing City Assurance to Complete the West Juana Pedestrian Improvements Project.
Applicable General Plan Policies
This action is consistent with Transportation Goal No. 14 of the General Plan and Action Item 14.07: Pedestrian Environment.
Environmental Review
This project was deemed categorically exempt per California Environmental Quality Act (CEQA) Section 15301(c) - Existing Facilities. A Notice of Exemption was filed with the County Recorder on August 21, 2014.
Summary of Public Outreach Efforts
This project was advertised on March 20, 2015 in the Daily Review as well as in three other newspapers whose circulation reflects the diversity of San Leandro. Staff also notified contractors interested in working with the City via email and sent plans to fifteen plan rooms.
The contractor provided notification door hangers to properties adjacent to the project immediately before work began.
Fiscal Impacts
The total cost of this project including design, bid, construction, inspection, and construction administration is $1,041,000 which includes the requested $60,000 appropriation. The construction cost for installation of the bicycle lockers at San Leandro BART Station by eLock Technologies, LLC was $93,854.94.
eLock Technologies $ 93,854.94
McGuire and Hester Bid $ 762,800.00
Deduction of Street Lights ($ 102,950.00) -13%
Additive Change Orders: $ 149,950.00 +20%
Total McGuire and Hester Contract (pending funding): 809,800.00 + 7%
Staff, Inspection, Design, Bid, Contract Administration 137,345.06
Total Cost $1,041,000.00
Budget Authority
This project has been funded as follows:
• $50,000 Measure B Bicycle and Pedestrian funds in account 144-36-294 appropriated as part of the Fiscal Year 2010-11 budget.
• $346,000 Measure B project funds in account 144-39-023 appropriated via Resolution No. 2013-087.
• $40,000 Regional Measure 2 grant funds in account 150-36-294 appropriated via Resolution No. 2013-131.
• $360,000 Regional Measure 2 grant funds in account 150-36-294 appropriated via Resolution No. 2015-170.
• $70,000 TFCA grant funds in account 150-38-364 appropriated via Resolution 2014-100.
• $115,000 Measure B Funds, Local Streets and Roads, Account No. 144-38-384, appropriated in account 144-38-340 as part of the Fiscal Year 2012-13 budget and moved to this account by budget adjustment 04-025.
Staff is requesting City Council approval of an appropriation of $60,000 from Measure B Bicycle and Pedestrian funds in account number 144-36-294.
ATTACHMENT
None.
PREPARED BY: Nicole Noronha Castelino, Associate Engineer, Engineering and Transportation Department