Title
Staff Report for a Resolution Appropriating Capital Funds for Existing Project Purposes in Accordance with the City Charter
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends City Council’s renewal of current and remaining appropriations of capital funds for existing projects to meet San Leandro Municipal Code Article V, Section 520 requirement for re-appropriation of funds after five fiscal years and allow for their completion.
BACKGROUND
The City Council appropriates funds for each project via the City budget or a project specific resolution. Article V, Section 520 of the San Leandro Municipal Code specifies that appropriations of capital funds may be carried forward for not more than five fiscal years.
Analysis
The projects listed below were originally funded more than five years ago and are still in progress for the reasons described below. Completion of these projects will require use of the remaining portion of the original appropriation.
Water Pollution Control Plant (WPCP) Rehabilitation:
The WPCP Rehabilitation project reconstructed the existing City-owned sewage treatment facility located at 3000 Davis Street. Based on a comprehensive study of the WPCP deficiencies and current compliance requirements, a number of new treatment features were constructed and a few existing features were either replaced, or renovated. While construction is complete on the main aspects of the project, the following two significant outstanding items will be addressed under separate construction contracts associated with the WPCP Rehabilitation Project:
1. Demolition of the old Fixed Film Reactor has been delayed while staff evaluates regulations and obtains regulatory approval for the disposal of the material in a cost effective manner.
2. Excess dirt generated by the construction was originally slated for removal but has been kept on site while we evaluate possible reuse within the WPCP.
Staff requests that the amounts listed below be re-appropriated for this project.
|
Account No |
Source |
Remaining Balance. Requested Appropriation |
|
593-52-250 |
WPCP Enterprise Fund |
$278,541 |
|
593-52-251 |
WPCP Enterprise Fund |
$867,329 |
|
|
|
|
Washington / Monterey Traffic Signal:
This is a grant funded project that installed replacement signal equipment, video detection system, accessible pedestrian signals and related signage and pavement markings at the intersection of Washington Avenue and Monterey Boulevard. Construction of the improvements is complete and has been accepted by the City Council. However, staff is working through closeout items related to the project, including drafting reports required by the fund grantor. This project would have been completed earlier if not for the time required to obtain authorization to proceed with each phase of the work from the grantor.
Staff requests that the amounts listed below be re-appropriated for this project.
|
Account No. |
Source |
Remaining Balance. Requested Appropriation |
|
120-28-190 |
DFSI Fund |
$21,997 |
|
150-28-190 |
Grant Fund |
$5,125 |
BART-Downtown Pedestrian Improvements:
This is a grant funded project that installed pedestrian-friendly improvements on San Leandro Boulevard between Davis Street and Williams Street. As a catalyst to the Transit Oriented Development (TOD) Strategy, this project incorporated the goals of the TOD, which included improved pedestrian access through street-lighting, curb bulb-outs, curb ramps installations and high-visibility crosswalk striping construction, and installation of additional traffic signals. Construction of the improvements is complete and will be scheduled for acceptance by the City Council this fall. There remains closeout paperwork with both the contractor and the grantor that partially funded this project. This project would have been completed earlier if not for the time required to obtain authorization to proceed with each phase of the work from the grantor.
Staff requests that the amounts listed below be appropriated again for this project.
|
Account No. |
Source |
Remaining Balance. Requested Appropriation |
|
210-38-331 |
General Fund |
$160,025 |
|
144-36-331 |
Measure B Fund |
$17,751 |
City Wide ADA Upgrade:
This ongoing program systematically constructs improvements to address deficiencies listed in the City’s ADA transition plan. The transition plan not only contains a list of deficiencies but also assigns a priority to each item. Work is designed and constructed in accordance with the priority given in the transition plan. Construction of accessible parking stalls and access to buildings at the Marina Community Center, Marina Park, Main Library, and Civic Center is in progress and is expected to be complete by winter, 2016-17. The earliest appropriations were not used within five years because funding was allowed to accumulate until it was sufficient to cover the cost of the work described above.
Staff requests that the amounts listed below be re-appropriated for this project.
|
Account No |
Source |
Remaining Balance. Requested Appropriation |
|
165-18-005 |
CDBG Fund |
$188,448 |
Street Rehabilitation (Engineering):
The City prepares street maintenance and rehabilitation designs each year. These designs are issued for bid and constructed by outside contractors on an annual basis. The current project, Street Overlay/Rehabilitation 2016-17, was awarded by Council at the 7/18/2016 meeting and is expected to begin construction in September, 2016. Gas tax funds in excess of $400,000 were appropriated five years ago to fund engineering costs related to street maintenance. A portion remains unspent because some engineering costs during the last five years have been billed to Measure B funded accounts.
Staff requests that the amounts listed below be appropriated again for this project.
|
Account No. |
Source |
Remaining Balance. Requested Appropriation |
|
140-38-334 |
Gas Tax Fund |
$69,418 |
Analysis
Extending the existing projects’ funding by renewing the aforementioned appropriations is necessary to allow staff to complete existing projects without impact to the current City budget. This action will also enable the City to meet its obligations to grant funders, who require that the City complete the grant funded projects as well as the necessary reports. If this action is not approved, these City projects will not be completed. Additionally, the City may fail to meet its obligations to grantors and the City may be required to return grant funds received for all affected projects.
Fiscal Impacts
This action will extend existing project funding by renewing appropriations and will not impact the current City Budget.
Budget Authority
Approval of this action will not impact the current City Budget.
Attachment(s) to Related Legislative File
• Project List
PREPARED BY: Austine Osakwe, Senior Engineer, Engineering and Transportation, Department