Title
Staff Report for a Resolution to Authorize the City Manager to Negotiate and Approve Individual and Cumulative Change Orders Up to 10% ($51,788) of the Original Contract Amount with Century Carpet for the Main Library Carpet Replacement, Project No. 2014.0370
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council authorize an increase of the Contract Change Order Limit from 5% to 10% ($51,788) for the subject project resulting in a potential total contract of $569,673. The project budget has sufficient allocation to fund the increased cost.
BACKGROUND
This project will replace existing floor coverings throughout the Main Library, excluding the Auditorium and Project Literacy offices, which have less foot traffic and do not currently need new floor coverings. Existing carpet will be replaced with new carpet except for in the Karp, Estudillo and Trustees public meeting rooms, which will receive new resilient vinyl flooring.
On November 7, 2016, the City of San Leandro City Council awarded the contract for the subject project and authorized the City Manager to approve change orders up to 5% of the total contract amount.
The project started construction on December 19, 2016 with the removal of the existing flooring materials. After removal, it became apparent that the existing floor slab in the Estudillo and Karp rooms has cracks that are significant enough to cause problems with the proposed resilient flooring installation. These cracks were not an issue when carpet was used in the rooms but would reflect through the new flooring surface and cause it to wear and tear prematurely if left in place. The solution to this problem is to install a self-leveling underlayment that will provide a smooth, level surface for resilient flooring material. The cost to add self-leveling underlayment in the Karp/Estudillo meeting rooms will be up to $28,000; or 5.4%, of the original contract.
Additionally, the City would like the con...
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