Title
Highlights of the Facilities and Transportation Committee Meeting of Wednesday, February 1, 2017
Body
CITY OF SAN LEANDRO
CITY COUNCIL FACILITIES AND TRANSPORTATION COMMITTEE
Wednesday, February 1, 2017
4:00 p.m. to 5:30 p.m.
San Leandro City Hall
835 East 14th Street
San Leandro, California
(Sister Cities Gallery)
HIGHLIGHTS
1. CALL TO ORDER
Mayor Pauline Cutter called the meeting to order at 4:00 p.m.
1.A. Attendance
Committee members present: Mayor Pauline Cutter, Councilmember Corina Lopez, Councilmember Deborah Cox
City staff present: San Leandro Traffic Police Officer Christopher Albert, Assistant Recreation & Human Resources Director Breyana Brandt, Engineering & Transportation Director Keith Cooke, Senior Traffic Engineer Reh-Lin Chen, Recreation Supervisor Jasmine Donnelly, Administrative Services Manager Kirsten Foley, Associate Engineer Mark Goralka, Assistant City Manager Jeff Kay, Senior Engineer Austine Osakwe, Public Works Director Debbie Pollart, Principal Engineer Michael Stella, Library Manager Bill Sherwood, City Manager Chris Zapata
Public present: Darlene Evans
1.B. Announcements
The agenda was modified so the committee heard item 2.C before 2.B.
2. DISCUSSON ITEMS
2.C.1. Citywide Energy & Water Efficiency Project Update (Climatec)
Public Works Director Debbie Pollart provided a brief update on the Climatec project including information on the following:
• Installation of LED streetlights to begin 02/06/2017. Staff will post announcements on the City website and on Nextdoor. The community was notified that there will be no street closures.
• Change out of interior and exterior lighting at City buildings, parking lots and parks will begin in March.
• New chillers will be installed at Marina Community Center, City Hall and the Main Library at the end of March.
• Installation of Smart Irrigation Clocks anticipated for the April/May timeframe.
Recommendation: Mayor Cutter recommends speaking with school district about the City’s Climatec timeline and discuss achieving the same level of energy and water efficiency in the District’s parks and buildings.
2.B. Discussion Regarding Citywide Engineering & Traffic Survey Review -
Senior Transportation Engineer Reh-Lin Chen provided the Committee with a presentation on speed limit certification and results of recent citywide traffic survey.
Recommendations after the survey and evaluation:
• A 10 MPH decrease on San Leandro Boulevard, at Davis Street near BART making the speed limit 30 MPH. This is a result of recent developments, such as Marea Alta and the Tech Campus, also streetscape narrowing at San Leandro Blvd near the BART station.
• Five streets are recommended for a 5 MPH decrease, while all other streets will maintain the speed limit set in 2007.
The committee welcomes decreased speed limits specifically in the wake of several pending projects, however the committee believes additional decreases can be made for the sake of residential safety.
The committee discussed the City’s obligation to certify speed limits and sought clarification on speed limits in specific areas. The committee will consider reviewing streets where modification in traffic/driving behavior is desired.
Recommendation: Staff recommends that the committee accept certification then modify the behavior and re-certify as appropriate in the future. Councilmember Lopez requested that staff provide a follow-up to the Committee within 12-18 months if possible. R. Chen will request approval of the updated Citywide Engineering and Traffic Survey from the full Council in March.
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2.A. Discussion Regarding A/V Equipment Upgrade at Library & Marina Community Center
M. Goralka provided an update on the A/V Equipment upgrade project.
Priorities: Budgets - 1) Audio Improvements, 2) Visual Improvements, 3) Miscellaneous Improvements
M. Goralka reviewed the bid alternative for each room:
• Karp/Estudillo Room: Currently within budget; with 25% contingency in the construction budget. Presently at 30% design level. Bring your own device interface is desired by staff. Technology changes rapidly so there is a need to install the latest devices and with as many options as possible.
• Titan Auditorium MCC: Currently carries a 25% contingency. Base bid items are within budget; however, alternative bid items may not be covered under current budget. The consultant recommended adding sound insulation/acoustic paneling, but that may exceed the budget. Next step, meet with consultants and staff on final design and to prepare final bid documents in the spring. Bid in the summer and build at the end of the year. City Engineer Nick Thom emphasized that we can get bids on all alternatives and Council will have final decision on awarded scope.
Recommendations: The committee requested staff research floor rentals to provide increased options given the recent removal of the stage. Councilmember Cox requests that staff build in a requirement to have a required training session before use of new A/V equipment. Based on the committee’s inquiry regarding window coverings, staff will explore using PEG funds for additional improvements.
2.C. Project Updates
2.C.2. Clean Water Program - Green Infrastructure
Principal Engineer Michael Stella provided an update to the Committee of two new State mandated deadlines for the Clean Water Program.
Green infrastructure (GI) potential - how to look at CIP’s that are currently in the program and projects considered for GI, and then identify projects that have opportunity for landscaping to filter storm runoff.
1. Develop framework: identify, implement, track and report the efforts that we have established this year. Will go to Council for adoption in June.
2. City has until September 2019 to begin reporting efforts to State.
Will have more discussion on this in June before the item goes to Council.
Mayor Cutter asked staff to collaborate with Sally Barros who is already collecting similar data.
2.C.3. City Projects
N. Thom gave an update on street projects, specifically Street Rehabilitation project, saying that construction is on hold until dry weather is back.
The committee requested the MacArthur/Superior Roundabout design be presented to the facilities committee before the public meeting.
Mayor Cutter requested to include update on the four areas of FEMA flood zone map, adding that we may be able to have credit using Green Infrastructure.
Councilmember Lopez asked M. Stella to provide the Committee with a brief backstory on the removal of twenty-eight trees along East 14th Street.
Mayor Cutter requested an ad-hoc meeting with M. Stella and K. Cooke and staff to discuss the issue.
2.D. Discussion Regarding Future Agenda Items
Wireless Facilities will be discussed.
MacArthur Blvd/Superior Avenue Traffic Roundabout will require more time before bringing to the Committee.
J. Kay asked that a consideration be made for the March agenda to discuss downtown issue. He requested a meeting with staff to discuss downtown issues and the downtown plaza. SLIA showed interest in meeting with Regency Centers and Safeway. Committee is open to adding 30 minutes to next month’s meeting. J. Kay also mentioned inviting Public Works and SL Police.
3. PUBLIC COMMENTS
Comment from Darlene Evans 01:37:15
1) Speed Limit Certification - She wasn’t aware of process until a neighbor informed her.
2) Microphones - Public would like to know how to operate.
3) Tree removal for BRT project - agrees that twenty-eight trees can be removed; she counted seventy-five long Bristol to City Hall. Ms. Evans feels Caltrans doesn’t do well in maintaining the San Leandro entryway at the Oakland border considering the monument has no name and a metal piece from sidewalk repair has been left for two months have still not been removed. She expressed concerned for the blind who will have to go into the middle of the street to catch a bus.
4. COMMITTEE MEMBER COMMENTS
Councilmember Lopez received emails from constituents about sideshow activity on their street. She would like staff to look into bot dots as a means to deter this type of activity. K. Cooke said bot dots have been used at larger intersections, but may not be appropriate for residential areas. Mayor Cutter would like further discussion on this and asked staff to meet with Chief Tudor for input.
ADJOURN