Title
Staff Report for a Resolution Authorizing the City Manager to Execute the Program Supplement Agreement, No. N023 Rev. 1 to Administering Agency-State Agreement for Federal-Aid Project No. 04-5041R to Provide $399,300 in Grant Funds for the Construction Phase of the Bancroft Avenue and Sybil Avenue Intersection Improvements
Staffreport
RECOMMENDATIONS
Staff recommends approval of a resolution authorizing the City Manager to execute the Program Supplement Agreement that provides federal grant funding of $399,300 and obligates the City to provide matching funds of $55,287 for the construction phase and to complete the Bancroft Avenue and Sybil Avenue Intersection Improvements.
BACKGROUND
The Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), which was signed into law on August 10, 2005, established the Highway Safety Improvement Program (HSIP) as a core Federal-aid program. The overall purpose of this Program is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads through the implementation of infrastructure-related highway safety improvements.
In 2013, the City of San Leandro was awarded $448,800 from the 2011-12 cycle of HSIP to upgrade the traffic signal and improve the traffic safety at the intersection of Bancroft Avenue and Sybil Avenue.
The intersection ranks high on the City’s High Collision Intersections list, which is regularly monitored and updated by City staff. City staff tried several low cost alternatives to improve the intersection’s safety, but the results have shown that additional work is necessary. Staff believes that signal modifications are the most effective and efficient way of improving safety at this intersection.
To reduce left-turn related collisions at the intersection of Bancroft Avenue to Sybil Avenue, and to make it easier for residents to enter the neighborhood, this project will improve the traffic signals by including a left turn dedicated signal and update the equipment to current standards. The improved signal will include new video detection system to better regulate traffic flows and Accessible Pedestrian Signals (APS) to help visually impaired individuals safely cross the street. The project will also include upgrading the curb ramps to meet current Americans with Disabilities Act (ADA) standards. A vital component of the pedestrian travel way, curb ramps provide access between sidewalks and street crossings to wheelchair users and others regardless of physical ability.
Analysis
The State of California Department of Transportation (Caltrans), through the HSIP, approved $448,800 in federal funding for the design and construction of the Bancroft Avenue and Sybil Avenue Intersection Improvements. The City must commit to provide $55,287 in matching funds and assure project completion.
Upon the City Council’s authorization to the City Manager to execute the Program Supplement Agreement No. 023 Rev. 1 to the Master Agreement with Caltrans, Caltrans will make the funds available for the construction phase of the project. The total cost of this project is estimated to be $533,500.00. The HSIP grant provides $448,800.00 ($49,500 for design phase and $399,300 for construction phase), and the City is required to provide the balance of $55,287 in matching funds plus non-participating funds in the amount of $29,413.
Current Agency Policies
• Maintain and enhance San Leandro’s infrastructure
Applicable General Plan Policies
• Transportation Goal T-2 Design and operate streets to be safe, attractive, and accessible for all transportation users whether they are pedestrians, bicyclist, transit riders or motorists, regardless of age or ability.
• Transportation Goal T-3 Promote and accommodate alternative, environmentally-friendly methods of transportation, such as walking and bicycling.
• Transportation Goal T-5 Improve major transportation arteries for circulation in and around the city.
• Transportation Goal T-7 Improve traffic safety and reduce the potential for collisions on San Leandro streets.
Previous Actions
• On November 18, 2013, by Resolution No. 2013-146, the City Council authorized the City Manager to execute a Program Supplemental Agreement for the design phase of the Bancroft Sybil Intersection Improvements
• On February 5, 2007, by Resolution No. 2007-005, the City Council approved the Administering Agency-State Master Agreement for Federal-Aid Projects
Environmental Review
Staff finds this project is Categorically Exempt under 15303(c) of the California Environmental Quality Act (CEQA). The Notice of Exemption was filed with the Alameda County Recorder on May 29, 2015.
This project is a Categorical Exclusion under Section 23 CFR 771.117(d) of the National Environmental Policy Act (NEPA).
Summary of Public Outreach Efforts
• City staff discussed the project from concept through design at the Bicycle and Pedestrian Advisory Committee (BPAC) meetings on June 14, 2011; November 14, 2012; November 13, 2013; April 29, 2014; November 17, 2015; April 27, 2016; and November 9, 2016.
• The project is described on the Engineering and Transportation Department website.
Fiscal Impacts
Total estimated cost for this project is $533,500, of which $448,800 is Federal HSIP funds. The City will provide matching funds in the amount of $55,287 plus non-participating funds in the amount of $29,413.
Budget Authority
The following accounts will be used for this project:
Appropriation Appropriation
Account No. Source Year___ Amount__
120-38-348 DFSI Fund FY 12-13 $ 68,960.00
144-36-348 Measure B/ACTIA Fund FY 12-13 $ 17,500.00
150-38-348 Special Grants Fund, FY 12-13 $448,800.00
Bancroft-Sybil
Total $535,260.00
Attachment to Related Legislative File
• Attached to Resolution:
o Program Supplemental Agreement No. N023 Rev. 1
PREPARED BY: John O’Driscoll, Associate Engineer,
Engineering and Transportation Department