Title
Staff Report for Resolution Authorizing the City Manager to Execute a Non-Professional Services Agreement with ACCO Engineered Systems for Boiler Replacement at the Main Library for $228,912.56
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a Non-Professional Services Agreement with ACCO Engineered Systems to replace the boilers at the Main Library for a fixed amount of $228,912.56.
BACKGROUND
Due to years of deferred facility maintenance, the Public Works Department has a number of renovation, repair, and equipment replacement projects scheduled over the current budget cycle. The boilers at the main library are past their useful life and are not currently functioning at optimal levels.
Since the project is a straightforward equipment installation with no design work, staff chose to streamline procurement using a cooperative purchasing contract through the National Joint Powers Alliance (NJPA) using a project delivery method called Job Order Contracting (JOC). It is a method that enables organizations to get commonly encountered construction projects done quickly and easily through multi-year umbrella contracts. JOC is a competitively bid, fixed price, multi-year construction contract based on published unit prices. The unit prices are used to price construction tasks associated with the scope of work.
Staff met with representatives of Gordian, which offers support services through the NJPA, and assisted the City in providing a qualified contractor that was selected by the NJPA through a public competitive bidding process. The process conforms to the California Government Code and Joint Exercise of Powers Act (Government Code 6500) and satisfies the City's purchasing requirements.
ACCO Engineered Systems (an employee-owned company with a local office in San Leandro) was selected from the NJPA's pool of qualified contractors and provided a detailed cost proposal using Gordian's ezIQC tool. ACCO provided a cost...
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