Title
Staff Report for a Resolution to Approve a Consulting Services Agreement with Young Consulting, LLC for Development and Improvements to the Accela Permit Software System for a Not-to-Exceed cost of $151,500
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution making a sole source finding under California Public Contract Code section 3400(c)(2) and authorizing the City Manager to negotiate and execute a Consulting Services Agreement with Young Consulting, LLC for a not-to-exceed cost of $151,500 for improvements and enhancements to the City of San Leandro's Accela permit software system.
BACKGROUND
The Accela permit software system is used by the Community Development, Engineering and Transportation, and Public Works Departments' as well as Alameda County Fire to manage planning, permitting, and inspection services. The system is used to calculate and collect permit fees, track plan check comments and approvals, issue permits, maintain permit and inspection history, and schedule inspections using a web portal. The Accela system, a cloud computing application, was implemented in February 2015 to replace the Tidemark Advantage permit system, which was outdated and no longer supported.
In November 2015, staff issued a Request for Proposals (RFP) for consulting services related to the Accela implementation. Three firms responded, including: 21Tech, LLC, InterWest, and Avocette. The City selected 21Tech as the service provider based on its deep expertise with Accela and GIS software, lower cost per hour, and strong references. This marked the beginning of the City's partnership with 21Tech as the City's Accela consultant to provide ongoing support and system enhancements.
In December 2015, the City entered into an agreement with 21Tech for $45,000 to address major issues of system functionality. Enhancements and improvements were not included in this agreement.
In July 2016, the City Council approved a ...
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