Title
Staff Report for a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Non-Professional Services Agreement with ACCO Engineered Systems to Add Services in the Amount of $105,727.31 for the Main Library Boiler Replacement Project
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council authorize the City Manager to approve Amendment No. 1 to a Non-Professional Services Agreement with ACCO Engineered Systems to add services in the amount of $105,727.31, a 46% increase, as part of the Main Library Boiler Replacement Project for a total cost of $334,639.87.
BACKGROUND
On December 18, 2017, City Council approved a Non-Professional Services Agreement with ACCO Engineered Systems to replace the boilers at the Main Library in the amount of $228,912.56.
The project is a straightforward equipment installation with no design work. Staff chose to streamline procurement using a cooperative purchasing contract through the National Joint Powers Alliance (NJPA) using a project delivery method called Job Order Contracting (JOC). JOC is a competitively bid, fixed price, multi-year construction contract based on published unit prices. The unit prices are used to price construction tasks associated with the scope of work. The process conforms to the California Government Code and Joint Exercise of Powers Act (Government Code 6500) and satisfies the City’s purchasing requirements. ACCO Engineered Systems was selected from the NJPA’s pool of qualified contractors and provided a detailed cost proposal using Gordian’s ezIQC tool.
A purchase order was issued on February 23, 2018 and design work has begun for the boiler replacement project.
Analysis
On July 2, 2018, ACCO Engineered Systems provided a modified work order with a cost proposal in the amount of $105,727.31 to install a motorized minimum flow bypass loop as required by the boiler manufacturer, to remove existing ceiling mounted heating hot water pumps, and to provide new base mounted pumps. The existing hot water pumps are in a location that is precarious and potentially unsafe for staff to perform maintenance work.
The cost proposal for the modified work order, as prepared using the ezIQC tool, is attached as Exhibit B to Amendment No. 1 to the Agreement.
Previous Actions
Resolution 2017-175 to Authorize the City Manager to Execute a Non-Professional
Services Agreement with ACCO Engineered Systems for replacement of boilers at the Main Library for $228,912.56.
Fiscal Impacts and Budget Authority
This Facilities Maintenance Fund project will cost an additional $105,727.31 and will be charged to account 687-18-007-5242 in the fiscal year 2018-19 adopted budget. Total cost of this project increased from $228,912.56 to $334,639.87, a 46% increase over original appropriation.
ATTACHMENT(S)
Attachment(s) to Related Legislative File
• Amendment No. 1 to Non-Professional Services Agreement between the City of San Leandro and ACCO Engineered Systems for Main Library Boiler Replacement Project
PREPARED BY: Jennifer Auletta, Deputy Public Works Director