Title
Staff Report for a City of San Leandro City Council Resolution to Approve Amendments to a Consulting Services Agreement with CSG Consultants, Inc. for On-Call Engineering Plan Check, City Surveyor, Land Surveying, and Engineering Inspection Services
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve an amendment to a Consulting Services Agreement with CSG Consultants, Inc. to add inspection of the Annual Overlay/Rehabilitation 2017-18 Project for an estimated fee of $168,000.
BACKGROUND
In February 2017, staff issued a request for qualifications (RFQ) seeking civil engineering and land surveying consulting firms to assist with engineering projects as needed. Eight firms responded to the RFQ and CSG Consultants, Inc. (CSG) was one of three firms deemed most qualified; a contract with CSG was approved by City Council on September 5, 2017.
Analysis
Four construction contracts were awarded by City Council on July 7, 2018 including a contract for $10,163,485 in roadway work on the Annual Overlay/Rehabilitation 2017-18 Project. These construction contracts, combined with existing commitments for encroachment permits, grading permits, and sidewalk work exceed current staff inspection capacity.
The Annual Overlay/Rehabilitation 2017-18 Project is estimated to require up to 1,200 hours of inspection. Staff has determined that using an outside consultant for this work is the most efficient way to supplement the current staff capacity. CSG's contract includes this scope of work; based on the hourly rates contained in the existing agreement, the fee for this work is estimated to be $168,000, which is more than half of their current not to exceed fee.
This work can be done within the existing contract fee. However, doing so will reduce the amount of work CSG can perform reviewing plans and maps submitted for permit by outside parties. Staff requests that the not to exceed fee be increased by $168,000 so that CSG can co...
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