Title
Staff Report for a Resolution of the City of San Leandro City Council to Authorize the City Manager to Negotiate and Execute Cumulative Contract Change Orders up to a Maximum of 25% of the Original Contract Amount or $473,579 with American Pavement Systems, Inc. for Expanding the Limits of Work on the Annual Street Sealing 2017-18 Project, Project No. 2018.0070 and Appropriation of $185,000 of Gas Tax Funds
Staffreport
SUMMARY AND RECOMMENDATIONS
This contract currently provides for the application of preventive maintenance treatments to 15.2 lane miles of pavement on 46 separate City street segments in the 2018 Asphalt Maintenance Area. This authorization to negotiate and execute change orders will permit the addition of 0.5 lane miles of pavement on two separate City street segments and 12 curb ramps to the project.
Staff recommends the following action:
* Authorize the City Manager to negotiate and approve change orders up to a cumulative value of 25% (or $473,579) of the original contract amount.
* Appropriate $185,000 from the Gas Tax Fund balance for the project.
BACKGROUND
A contract with American Pavement Systems, Inc. for $1,894,316 was awarded on July 16, 2018 for the Annual Street Sealing 2017-18 project. At the time of award, the City Council authorized the City Manager or his designee to negotiate and approve change orders to clarify the work and respond to unusual existing conditions up to a cumulative value of 15% (or $284,147) of the original contract.
Concurrent with this project, Public Works staff installed pavement repairs on Hillside Drive such that curb ramps are required to meet ADA requirements. Public Works also repaired Sherry Court and Adason Drive such that these two streets were ready for street sealing work including the installation of curb ramps to complete their maintenance.
Analysis
The work on Hillside Drive, Sherry Court, and Adason Drive can be efficiently added to the scope of work for American Pavement Sys...
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