Title
Staff Report for a City of San Leandro City Council Resolution to Approve an Adjustment to the Planning Commission's Regular Meeting Dates
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends amending the City's Administrative Code to establish the regular meeting date for both hearing bodies to be on the first Thursday of each month. This action relates to the merger of the Board of Zoning Adjustments and the Planning Commission, consistent with City Council direction.
BACKGROUND
Following a recommendation by the City Council Rules Committee, the City Council considered a merger of the Planning Commission (PC) and Board of Zoning Adjustments (BZA) at its June 4, 2018 meeting. The circumstances for merging the two bodies will be optimal at the end of this calendar year, given that both bodies have a total of eight pending vacancies (four on each). The City Council plans to reopen a new appointment process so that future appointees will serve as both a planning commissioner and a board member. Staff will return to the City Council with a follow up action regarding the reappointment process for both hearing bodies. The attached June 4, 2018 staff report provides further background information.
Analysis
Tonight's proposal before the City Council is the second step in formalizing a merger of the PC and BZA, by establishing the regular meeting date for both bodies to fall on the same evening in the City's Administrative Code. Staff recommends the Planning Commission's regular meeting date be changed to occur on the first Thursday of each month beginning next year, consistent with the regular date of the BZA. The first Thursday of the month is optimal for hearing items that need to be scheduled for follow-up before City Council the following month. The proposed change will have no impact on the processing or timing of any applications in progress.
In the future, the City Council will need to authorize the City Clerk to announce the call for new n...
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