Title
Staff Report for a City of San Leandro City Council Resolution to Accept the Work for the Annual Sidewalk Repair Program 2015-16, Project No. 2016.0060
Staffreport
SUMMARY AND RECOMMENDATIONS
This project reconstructed damaged concrete sidewalks, driveway approaches, curbs and gutters, and installed Americans with Disabilities Act (ADA) compliant curb ramps at various locations throughout the City. This work reduces the potential for trip-and-fall incidents, and strives to create a safer walking environment for all pedestrians.
Staff recommends that the City Council accept the work performed by the contractor, Rosas Brothers Construction, authorize staff to file a Notice of Completion, authorize the City Manager to release the performance and payment bonds, and release the maintenance bond for the subject project upon successful completion of the one-year warranty period.
BACKGROUND
On December 7, 2015, by Resolution No. 2015-185, the City Council awarded a $273,945 construction contract for the Annual Sidewalk Repair Project to Rosas Brothers Construction. The contractor completed the following:
• 13,700 square feet of damaged sidewalks;
• 2,600 square feet of driveway approaches;
• 700 linear feet of curbs and gutters; and
• 4 curb ramps at locations where they did not previously exist, as well as upgrades to existing curb ramps to comply with the ADA.
In addition to the work contemplated by the original construction contract, the City also authorized Rosas Brothers Construction to complete additional work by contract change order (CCO). Utilizing the contractor’s availability and expertise allowed needed concrete improvements to be completed quickly and efficiently within the allocated budget contingency. These improvements included:
• Emergency concrete repairs to damaged storm inlets;
• Reconstructed T’ai chi pad at Washington Manor Park as requested by the Recreation and Human Services Department; and
• Modified median island at the intersection of Alvarado Street at Fremont Avenue for traffic safety.
Under San Leandro Municipal Code Section 5-1-415, property owners are responsible for maintenance and repair of the sidewalks alongside their property. The program offers property owners an opportunity to use a City-hired contractor for needed sidewalk repairs, the direct cost of which is billed to them upon completion. Taking advantage of this program allows property owners to benefit from the economies-of-scale inherent in combining many small repairs into one large project. Property owners also avoid having to hire a contractor on their own and incurring inspection cost.
This program benefits both property owners and the City by eliminating trip-and-fall hazards. The program strives to create a safer walking environment for pedestrians, and to make the City a better place to live and work.
Analysis
The construction contract is now complete. The work was inspected and found to be in compliance with the contract documents and City Standards.
Current Agency Policies
City Council Goals:
• Maintain and enhance San Leandro’s Infrastructure
Previous Actions
• On December 7, 2015, by Resolution 2015-185, the City Council awarded a $273,945 construction contract to Rosas Brothers Construction for the subject project, and authorized cumulative CCO’s not-to-exceed $68,486 (25% contingency) for a total construction budget of $342,431.
Applicable General Plan Policies
• Policy T-3.6 - Pedestrian Environment. Improve the walkability of all streets in San Leandro through the planning, implementing, and maintaining of pedestrian supportive infrastructure.
Environmental Review
This project was categorically exempt under California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 15301(c). A Notice of Exemption was filed with the Alameda County Clerk on September 3, 2015.
Summary of Public Outreach Efforts
Prior to beginning work at each property, the contractor distributed a notice to the property owner.
This project was posted on the City’s website and advertised in the Daily Review. Notification of this bid opportunity was also sent to local Builder’s Exchanges as well as contractors who registered with the City to be informed of bidding opportunities.
Fiscal Impacts
Annually, staff costs for this Program are approximately $100,000. This includes staff time for design, contract administration, and construction inspection. Because this Program is on-going from year-to-year, staff costs are not tracked separately. Homeowners are not billed for staff time; thus, the City subsidizes some of the Program costs. Staff costs do, however, count towards the City’s Measure B and Measure BB funding mandate for pedestrian-related improvements.
The total construction cost of the Annual Sidewalk Repair Program 2015-16 was $312,324. A summary of the contract costs with Rosas Brothers Construction is listed below:
Original Contract: $273,945
Contract Change Orders: $ 38,379 (14% < 25% authorized)
Total Contract Amount: $312,324
Budget Authority
From the Staff Report associated with the contract award (Resolution No. 2015-185):
Allocation
Account No. Source FY Amount
144-36-006 Measure B (Bike & Ped) FY15/16 $95,000
144-38-006 Measure B (Streets &Roads) FY15/16 $265,000
150-36-005 TDA Grant Funds FY15/16 $60,000
Total $420,000
Actual Expenditures:
Expenditure
Account No. Source FY Amount
144-36-006 Measure B (Bike & Ped) FY15/16 $15,200
144-38-006 Measure B (Streets &Roads) FY15/16 $32
150-36-005 TDA Grant Funds FY15/16 $59,714
141-36-006 Measure BB (Bike & Ped)1 FY16/17 $214,682
122-62-120 Park Development Fee2 FY16/17 $21,196
010-62-001 Parks Maintenance3 FY16/17 $1,500
Total $312,324
Notes:
1 Measure BB (Bike & Ped) funds were substituted for Measure B (Streets &Roads) funds in order to comply with the program expenditure mandate
2 Park Development Fees were used for CCO work to reconstruct the T’ai chi pad
3 Parks Maintenance funds were used for CCO work to reconstruct the T’ai chi pad
ATTACHMENT(S)
Attachment(s) to Staff Report
• Post-Construction Photos - Annual Sidewalk Repair Program 2015-16
PREPARED BY: Michael Stella, P.E., Principal Engineer, Engineering and Transportation Department