Title
Staff Report for a City of San Leandro City Council Resolution to Authorize the City Manager to Execute a Non-Professional Services Agreement with Monterey Mechanical for Tide Gate Repairs at an Amount Not to Exceed $118,895
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council authorize the City Manager to execute a Non-Professional Services Agreement (NPSA) with Monterey Mechanical to repair the tide gates in the San Leandro Marshlands.
BACKGROUND AND ANALYSIS
The San Leandro Marshlands encompass approximately 315 acres, and is home to numerous bird and animal species, including the protected Salt Marsh Harvest Mouse and the Ridgeway's Rail (formerly referred to as the Clapper Rail). The restored marshlands are tidally influenced, in that San Francisco Bay waters enter/exit the marshlands through a series of tide gates (42 gates in total). The gates, which work together as a single ecological system, are a combination of flap gates, sluice gates within a weir, combination sliding/flap gates, and bar screens. The gates require periodic "exercising" as well as removal of silt/debris and replacement of worn parts.
Monterey Mechanical has been performing tide gate repair work for the City for over 10 years (they are the only local contractor who performs this type of work). In the summer of 2018, staff asked for three separate quotes for work from Monterey Mechanical. The quotes were grouped separately based on the location of the gates and type of needed repair work (making for economies of work in the field), and because staff was unsure whether funding would be available for all the needed repairs.
The first round of work was performed (and paid for) at a cost of $47,145. Due to a miscommunication between staff and the contractor, the remaining work was performed during the City's 2018 holiday closure period, without appropriate approvals. The remaining work that was performed totals $71,750 and will be paid for from exist...
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