Title
Staff Report for a City Council Resolution to Approve Annual Renewals for Fiscal Years 2019-2020 and 2020-2021 with SirsiDynix for Library Information System for the Combined Amount of $164,985.15 (Approves One Annual Renewal of $82,492.71 in Fiscal Year 2019-2020 and One Annual Renewal of $82,492.71 plus up to a 10% increase in Fiscal Year 2020-2021).
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution authorizing the City Manager to approve payments to Sirsidynix of $82,492.71 in Fiscal Year 2019-2020 and $82,492.71 plus up to a 10% increase in Fiscal Year 2020-2021 for renewal of the Sirsidynix software for use at the Library Department.
BACKGROUND
The City of San Leandro has maintained an annual subscription contract with Sirsidynix for its Library Information System (LIS) since 2005 and has been happy with their service.
Analysis
The City of San Leandro subscribes to the Sirsidynix Library Information System, which is hosted by Sirsidynix and delivered over the Internet. This Software-as-a-Service (SaaS) system provides all of the core applications required to maintain the Library Department's operations, such as: inventory management; account management, self-check-out, online content, and more.
The City is charged annually through a subscription to the various systems. In addition, the vendor provides software updates and technical support. This annual renewal covers all the licenses needed by Staff to fully use the software.
Legal Analysis
The City Attorney's office reviewed and approved the agreements as to form.
Fiscal Impacts
The total annual software and maintenance cost for Fiscal Year 2019-2020 is $82,492.17. Fiscal Year 2020-2021 is expected to be $82,492.17 plus up to a 10% increase.
Budget Authority
The Finance Director has verified there are sufficient funds in the FY19-20 operating budget, Account 688-13-001-5311, and FY20-21 adopted budget, Account 688-13-001-5311.
PREPARED...
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