Title
Staff Report for a City of San Leandro City Council Resolution to Approve and Authorize the City Manager to Execute a Sole Source Purchase with Schwarze Industries, Inc. for a Street Sweeper at an Amount Not to Exceed $275,221.17
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve and authorize the City Manager to purchase a new street sweeper to replace an existing sweeper that is overdue to go out of service. The sweeper will cost $275,221.17 (sales tax included).
BACKGROUND
The purpose of the federally-mandated Clean Water Program is to eliminate pollutants from the stormwater system so that only clean water enters waterways and ultimately the San Francisco Bay. San Leandro is a member agency of the Alameda County Clean Water Program and operates under their National Pollution Discharge Elimination System (NPDES) permit, which is issued by the State Water Quality Control Board. NPDES permits are the enforcement mechanism for the federal and state’s mandatory standards for clean water. Street sweeping is an important component of the Clean Water Program in terms of reducing sediments/debris from entering the City’s storm drain system.
Analysis
Sourcewell (formally known as the National Joint Powers Alliance - NJPA) is a municipal contracting agency that creates cooperative contract purchasing solutions on behalf of over 50,000-member entities including government, education and non-profit agencies nationwide.
Utilizing Sourcewell, staff procured a bid from Schwarze Industries, Inc. for a new sweeper to replace one that is overdue to go out of service (originally scheduled for replacement in Fiscal Year 2015). Staff is recommending a sole source purchase because the City’s two other existing sweepers are Schwarze models and purchasing another would allow for consistency in operations and maintenance.
Per the attached bid sheet, the sweeper will cost $275,221.17, including taxes. The street sweepers are one of the few pieces of City heavy equipment that get utilized on a daily basis, with Public Works staff running weekday routes in the commercial/industrial areas starting at 3:30 AM and transitioning to residential neighborhood around 8 AM. In keeping with Best Management Practices (BMPs) identified in the NPDES, the City’s goal is to have all 180 miles of streets swept once/month, although the Downtown area gets swept three times/week.
Budget Authority
As this purchase is a planned replacement, adequate funds in the amount of $275,221.17 exist in the Equipment Repair and Maintenance Fund - Vehicle Purchasing Account 690-16-002-7510.
ATTACHMENT
Attachment(s) to Staff Report
• Equipment Quote
PREPARED BY: Debbie Pollart, Director, Public Works Department