Title
Staff Report for a City of San Leandro City Council Resolution to Authorize the City Manager to Execute Program Supplement Agreement No. F028 with the State of California to Provide $73,000 in Grant Funds for the Design Phase of the Washington Avenue Reconstruction Project, Project No. 2018.4020
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends approval of a resolution that authorizes the City Manager to execute the Program Supplement Agreement that accepts federal funding of $73,000 and obligates the City to provide matching funds of $10,000 in order to complete the design phase of the Washington Avenue Reconstruction Project.
BACKGROUND
In 2018, the Alameda County Transportation Commission (ACTC) approved Federal One Bay Area Grant (OBAG) funding for the rehabilitation of Washington Avenue, between Juana Avenue and Castro Street. The OBAG program is funded by the Surface Transportation Program and Congestion Mitigation and Air Quality federal funding sources.
The City was awarded a total of $1,048,000 in grant funding in two phases; $73,000 for design and $975,000 for construction. The City is required to provide matching funds of a total of no less than $137,000 for both phases.
The project will reconstruct approximately 0.6 lane miles of Washington Avenue between Juana Avenue and Castro Street. In addition, the project will upgrade all curb ramps within the project limits to comply with current Americans with Disabilities Act standards.
The California Department of Transportation (Caltrans) is responsible for all federal grant funds awarded to local agencies for street and road repairs. Caltrans established Master Agreements with all agencies, and the master agreements are modified with Program Supplement Agreements (PSA) with project specific terms. The PSA requires a Resolution of Support from local agencies guaranteeing that the project will be completed.
Analysis
The terms of the PSA are typical and routine for this type of funding; the City can comply with the terms without hardship. Terms of the agreement include a commitment to complete the work, provide matching funds, and setting forth a timeline for the work.
After completion of the design phase, the City must execute a second PSA for the construction phase of the work.
Current Agency Policies
• Maintain and enhance San Leandro’s infrastructure.
Previous Actions
• On May 15, 2017, by Resolution No. 2017-071, the City Council authorized the City Manager to file an application for the One Bay Area Grant Funding through the Metropolitan Transportation Commission for the Washington Avenue Reconstruction project.
Applicable General Plan Policies
• Policy T-2.1: Complete Streets Serving All Users and Modes. Create and maintain “complete” streets that provide safe, comfortable, and convenient travel through a comprehensive, integrated transportation network that serves all users.
• Policy T-7.2: Capital Improvements. Identify capital improvements and other measures which improves the safety of bicyclists, pedestrians, and motor vehicles on San Leandro Streets.
• Policy T-7.7: Funding. Pursue grants for the improvement of pedestrian, bicycle, and motor vehicle safety, including a greater focus on traffic law and speed enforcement.
Environmental Review
• A Categorical Exclusion under the National Environmental Policy Act (NEPA) was determined by Caltrans, Local Assistance section, on January 18, 2019.
Fiscal Impacts
The total estimated cost of the project is $1,598,000. The federal grant will provide $1,048,000. The City budgeted $550,000 for the local share, which is contained in the appropriation for the Annual Street Overlay and Rehabilitation project, and is more than the minimum local funding match of $137,000 (11.47%). This agreement would allow the City to accept federal funding of $73,000 and obligates the City to provide matching funds of $10,000 in order to complete the design phase of the Project.
Budget Authority
Account No. Source FY/Approp Date. Amount
150-38-411 FHWA Grant FY 18-19 $1,048,000
141-38-411 Measure BB FY 18-19 $120,206
Subtotal $1,168,206
Account No. Source FY/Approp Date. Amount
141-38-xxx Measure BB FY 18-19 $429,794
Total Project Funding $1,598,000
Attachment(s) to Related Legislative File
• Program Supplement No. F028
PREPARED BY: Austine Osakwe, Senior Engineer, Engineering and Transportation Department