Title
Staff Report for a City of San Leandro City Council Resolution to Award a $670,798 Construction Contract to EIDIM Group for the Main Library and Marina Community Center Audio-Visual Equipment, Project Numbers 2016.0210 and 2016.0500; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 5% or $33,540 of the Original Contract Amount; to Authorize the City Manager to Negotiate and Approve Change Orders Up to a Cumulative Value of 11.2% or $75,000 of the Original Contract Amount; and to Appropriate $890,000 from the Public Education and Government Fund for the Project
Staffreport
SUMMARY AND RECOMMENDATIONS
This contract provides for the complete replacement of audio visual (AV) equipment in the following public meeting rooms: the Karp/Estudillo Room and Carnegie Lecture Hall at the Main Library, the Titan Auditorium in the Marina Community Center, and the new AV equipment in the Surlene Grant Community Meeting Room at the South Offices/Helen Lawrence Building.
Staff recommends the following actions:
* Award a construction contract for the Base Bid plus Bid Alternate No. 1 to EIDIM Group (dba EIDIM AV Technology) in the amount of $670,798;
* Authorize the City Manager to negotiate and approve individual change orders up to 5%, or $33,540, of the original contract amount;
* Authorize the City Manager to negotiate and approve change orders up to a cumulative value not to exceed 11.2%, or $75,000, of the original contract amount; and
* Appropriate $890,000 from the Public Education and Government (PEG) Fund for the Project.
BACKGROUND
Events held at several City public meeting rooms have been hampered by outdated audio-visual equipment, and City staff have had to improvise with the use of portable and temporary microphone equipment. This project will remove and completely replace the AV equipment in the Karp/Estudillo Room and Carnegie Lecture Hall in the Main Library and the Titan Auditorium in the Marina Community Center. ...
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