Title
Staff Report for a City of San Leandro City Council Resolution to Approve the Purchase of 150 Desktop Computers from Granite Data Solutions for $110,641.17
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution authorizing the City Manager to purchase 150 desktop computers from Granite Data Solutions for $110,641.17.
BACKGROUND
Staff computers need to be upgraded to Windows 10. A portion of computers are due to be replaced for the upgrade.
Analysis
The City of San Leandro’s Information Technology Division maintains the City’s desktop computers, which are utilized by City Staff in their day to day functions. IT maintains desktop computers for a minimum of five (5) years from the time of purchase, after which, desktop computers are usually recommended for replacement. As part of a City-wide upgrade from Windows 7 to the Windows 10 operating system, 150 desktop computers are recommended for replacement.
Staff recommends purchasing 150 Dell OptiPlex 7070 desktop computers from Granite Data Solutions, an approved vendor on the State of California Department of General Services (DGS) contract number 1-17-70-01A, PC Good, Desktops - Dell. By purchasing through a California DGS contract the City will receive a 59% discount from the MSRP.
Legal Analysis
The City Attorney’s office reviewed and approved the purchase contract.
Fiscal Impacts
The total one-time cost of the desktop computers is $110,641.17. This includes a combination of hardware costs and a three (3) year warranty.
Budget Authority
The Finance Director confirms there are sufficient funds in Account 688-13-001-7410.
PREPARED BY: Tony Batalla, Chief Technology Officer, City Manager’s Office