Title
Staff Report for a City Council Resolution to Approve a Consulting Services Agreement with Integrated Archive Systems (IAS) for Rubrik Cloud Data Management Appliance and Software for the Amount of $107,045.76
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution authorizing the City Manager to execute an agreement with Integrated Archive Systems (IAS) to install and configure a Rubrik Cloud Data Management Appliance and Software. The contract is valued at an amount of $107,045.76.
BACKGROUND
The City of San Leandro's data backup and recovery procedures have become outdated. Advancements in technology have enabled data to be backed up with cloud-computing services, making backups quicker and more reliable.
Analysis
The City of San Leandro's Information Technology Division maintains data backup systems and procedures to ensure all City data and IT systems are safe, secure and can be recovered, as needed by City staff. This includes everything from single file recovery from accidental deletion to full data center recovery in the event of a disaster or cyber incident.
The current strategy involves backing up data to an on-site media tape library machine and services to relocate those tapes to a secure off-site location. Recovery involves maintaining an electronic index of tapes, loading the proper tape into the library, and restoring the desired data. While off-site, long-term storage is a best-practice for data backup, the current procedures do not allow for quick, full system recovery nor do they enable restoration to secondary location, such as the emergency operations center (EOC).
Staff evaluated replacement backup technology vendors and was impressed with Rubrik. The Rubrik appliance can backup data locally, including both file and system data, archive to the cloud for long-term storage, and can function as a secondary storage device in an emergency. Staff intends to use the Rubrik appliance to re...
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