Title
Staff Report for a City of San Leandro City Council Resolution Authorizing the City Manager to Execute Amendment No. 4 to a Non-Professional Services Agreement with Rubicon Landscape Corporation for Citywide Turf Maintenance for $172,504.56 for Fiscal Year 2020-2021 and Approving an Appropriation of $21,960 from the General Fund Undesignated Fund Balance Reserves to Account 010-62-001-5340
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council authorize the City Manager to execute Amendment No. 4 to a Non-Professional Services Agreement with Rubicon Landscape Corporation to provide monthly turf maintenance services at City parks and sports fields, and to appropriate $21,960 from the General Fund undesignated fund balance reserves to account 010-62-001-5340.
BACKGROUND
On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55027 for citywide turf maintenance and park area weed abatement. Five firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the five proposals were ranked and Rubicon Enterprises, Inc. (firm changed name to Rubicon Landscape Corporation as part of Amendment No. 2), a Richmond, CA-based firm, was selected based on the firm's highest score and lowest bid price. The City entered into contract with Rubicon Enterprises, Inc. on March 1, 2016, which covered the first year of service. Amendment No. 1, approved by the City Council in 2017, allowed for up to three additional 1-year extensions based on the CPI. This Amendment No. 4 represents the last extension allowed under the current NPSA.
Analysis
If authorized, the existing contract will be extended for a fourth and final time for the 2020-2021 Fiscal Year at the monthly price of $14,375.38. The new contract price reflects an addition to monthly services, in the form of the mowing of Marina Park. This work was previously part of American Golf Corporation's (AGC) lease agreement with th...
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