Title
Staff Report for a City of San Leandro City Council Resolution to Authorize the City Manager to Execute Amendment No. 1 to the Consulting Services Agreement Between the City of San Leandro and MacKay Meters, Inc. for Parking Meter Services and Maintenance and to Approve an Additional $13,000 to Cover Existing Monthly Service Charges of $728 for the Remainder of the Contract Term.
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council adopt a resolution to authorize the City Manager to execute Amendment No. 1 to the Consulting Services Agreement with Mackay Meters for ongoing service and maintenance of single-space parking meters approve an additional $13,000 to cover existing monthly service charges of $728 for the remainder of the contract term If approved the total contract amount will be $113,000.
BACKGROUND
On May 16, 2018, the City released a Request for Proposal (RPF) to contract with a vendor to provide single and dual space parking meters. Four vendors with experience responded to the RFP. MacKay Meters, Inc. ranked the highest based on scope of work, price, proposed timeline, expertise, and references.
The original agreement, dated December 4, 2018, included total compensation in an amount not to exceed $100,000 for procurement and installation of single and dual space smart meters in Pelton Center and on West Juana Avenue. The compensation also includes monthly service fees for cellular communications and credit card gateway in the amount of $7 per month for single space meters and $12 per month for dual space meters. There are currently 20 single space meters and 49 dual space meters in operation.
Analysis
The current agreement end date is December 4, 2021. As of August 31, 2020, a total of $99,987.76 has been expended on procurement, installation, services and maintenance of the smart parking meters. The City pays $728 per month in service fees for cellular communications and the credit card gateway. There are...
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