Title
Staff Report for a City of San Leandro City Council Resolution Authorizing the Acquisition of a Replacement Fire Truck from Golden State Fire Apparatus, Inc. and Relevant Costs for Tool Purchase and Equipment Mounting and Authorizing the City Manager to Execute the Purchase Agreement and Other Documents Necessary to Finance the Acquisition at a Cost Not to Exceed $301,000.00
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve the resolution authorizing the acquisition of a replacement fire truck and relevant costs for tool purchase and equipment mounting. The resolution authorizes the City Manager to execute the purchase agreement and other documents necessary to finance the acquisition.
BACKGROUND
The City's contract with the Alameda County Fire Department (ACFD) for fire services includes provisions for City ownership of all fire facilities and equipment, including fire engines. Currently, the apparatus in City service includes five engines and three trucks. The Fiscal Year 2020-2021 Fire Service Budget approved by the City Council included the replacement of a fire truck. Since the City owned unit was retired in August 2011, the ACFD has been providing San Leandro Station 9 with the use of a Type 6 (Wildland Firefighting) apparatus under a mutual agreement. The County owned Type 6 apparatus currently placed at Station 9 is now 25 years old and is in need of replacement.
Analysis
ACFD recently went through a procurement process with HGACBuy Cooperative to select a replacement fire truck for Station 9. HGACBuy is the piggyback purchase system ACFD uses to purchase its fire apparatus. The procurement process is also consistent with the City’s purchasing policy. HGACBuy is a nationwide, government procurement service striving to make the governmental procurement process more efficient. Units of local government, including non-profits providing governmental services, are eligible to become participating members of the HGACBuy Cooperative. All contracts available to participating members of HGACBuy have been awarded through a public competitive procurement process compliant with state statutes.
The proposal for the replacement fire truck is attached hereto. The price for the Type 5 Wildland Pumper Fire Truck is not to exceed $238,318.07, which includes costs for inspection, delivery, and sales tax. Additional costs of approximately $62,000 are expected for tool purchase and equipment mounting, and the work will be performed by the ACFD. If approved by the City Council, the fire truck will be purchased through Golden State Fire Apparatus, Inc. The specifications for the equipment were developed by ACFD and meet all safety and environmental requirements of the City.
The truck that would be acquired through a piggyback purchase on the ACFD's bid and contract meets the City's equipment requirements and is consistent with equipment currently in use. For these reasons, staff recommends that the City acquire a new fire truck utilizing ACFD's bid.
Fiscal Impacts
The total cost including inspection, delivery, sales tax, tool purchase and equipment mounting is approximately $301,000.
Budget Authority
Acquisition costs are included in the City’s 2020-21 Adopted Budget, account number 010-23-002-7410.
PREPARED BY: Susan Hsieh, Finance Director
ATTACHMENT
Fire Truck Proposal