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File #: 21-478    Version: 1 Name: Staff Report for a City Council Resolution to Approve Annual Renewal for Fiscal Years 2022-2023 with Dude Solutions, Inc. for Facilities Management, Mobile 311, Parks, and Water Plan Management Software Systems for the Amount of $93,705.12.
Type: Staff Report Status: Filed
In control: City Council
Meeting Date: 9/7/2021 Final action: 9/7/2021
Enactment date: Enactment #:
Title: Staff Report for a City of San Leandro City Council Resolution to Approve Annual Renewal for Fiscal Years 2022-2023 with Dude Solutions, Inc. for Facilities Management, Mobile 311, Parks, and Water Plan Management Software Systems for the Amount of $93,705.12, and Appropriate $37,399.56 from the IT Fund 688 to Account 688-13-001-5311 to cover the costs.
Sponsors: Fran Robustelli
Related files: 21-479
Title
Staff Report for a City of San Leandro City Council Resolution to Approve Annual Renewal for Fiscal Years 2022-2023 with Dude Solutions, Inc. for Facilities Management, Mobile 311, Parks, and Water Plan Management Software Systems for the Amount of $93,705.12, and Appropriate $37,399.56 from the IT Fund 688 to Account 688-13-001-5311 to cover the costs.

Staffreport
SUMMARY AND RECOMMENDATIONS

Staff recommends that the City Council approve and authorize the City Manager to execute an agreement to pay Dude Solutions, Inc. $93,705.12 in Fiscal Year 2021-2022 for renewal of a suite of applications, including the City's Facilities Management Systems, Mobile 311 System, and systems for Parks & Forestry and Water Plant Treatment & Management.

BACKGROUND

The City of San Leandro has maintained an annual subscription contract with Dude Solutions since 2015, after the company was selected during an RFP process.

Analysis

The City of San Leandro subscribes to a suite of cloud-based applications from Dude Solutions, Inc., including Capital Forecast and Asset Essentials, which make up the City's Facilities Management System.

Dude Solutions, Inc. is also the provider of the Mobile 311 application, which the City uses under the name "My SL."

Staff has implemented additional modules, including ProFacilities/Physical Plant and Pro Treatment, both used in the Water Pollution Control Plant; and Pro Parks, Recreation, and Forestry, used to manage the City's Public Parks and Trees.

This Software-as-a-Service (SaaS) package is used extensively by the Public Works Department and provides core functions required to maintain and manage City facilities, parks, assets, and the Water Pollution Control Plant, along with the administration of the My-SL program, which involves several City Departments.

The City is charged an annual subscription license fee which provides Staff with access to the online systems. In addition, the vendor provides software updates and technical ...

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