Title
Staff Report for a City of San Leandro City Council Resolution to Approve a Non-Professional Services Agreement with Watson Consoles for Procurement and Installation of 911 Dispatch Consoles in the Amount of $92,208 for the Police Building and South Office Modifications Project, Project No. 2014.0481
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends City Council approve and authorize the City Manager to execute the Non-Professional Services Agreement (NPSA) with Watson Consoles for the procurement and installation of new 911 dispatch console furniture associated with the subject project.
BACKGROUND
The Police Building and South Office Modifications Project is currently under construction. The scope of work includes tenant improvements at the South Office Building and two-thirds of the first floor of the Public Safety Building. The work at the South Offices Building is substantially completed, and work at the Public Safety Building is underway and includes the expansion of the 911 dispatch center from four to six stations. New dispatch consoles are needed.
Analysis
Two quotes were received for the dispatch center console furniture in the amounts of $98,208 and $145,200, respectively. Staff recommends the approval of a NPSA with Watson, the apparent low proposal, in the amount of $98,208.
Eaton, the second proposer produced and installed the currently existing dispatch consoles furniture; however, San Leandro Police Department (SLPD) staff has indicated that the furniture available from either of the vendors will meet their needs in terms of features, functionality and aesthetics. Therefore, Watson Consoles was selected over Eaton as the dispatch furniture vendor.
Current Agency Policies
• Provide quality public safety service and grow our partnership with the community to keep San Leandro safe
Previous Actions
• On December 2, 2013, the City Council by Resolution No. 2013-151 approved a consulting services agreement with Indigo/Hammond & Playle Architects, LLP for the South Offices Space Planning Project.
• On July 28, 2014, two conceptual plans were presented to the City Council at a work session. Of the two design options presented, the City Council selected the option recommended by staff.
• On October 5, 2015, the City Council by Resolution No. 2015-171 deferred $542,000 in project funding from FY 2016 to FY 2017.
• On November 7, 2016, the City Council by Resolution No. 2016-145, approved a consulting services agreement with Indigo/Hammond & Playle Architects, LLP for design services related to the Police Building and South Offices Modifications Project.
• On July 3, 2017, the City Council by Resolution No. 2017-093 approved Amendment No. 1 to the design contract with Indigo/Hammond & Playle Architects, LLP for design services to convert the theater space inside the South Offices Building to a new community meeting room.
• On November 6, 2017, the City Council by Resolution No. 2017-157 deferred $560,000 in project funding from FY 2017 to FY 2019.
• On November 5, 2018, the City Council by Resolution No. 2018-136 awarded a construction contract to D. L. Falk Construction, Inc. and authorized the appropriation of additional funding towards construction of the subject project.
• On November 19, 2018, the City Council by Resolution No. 2018-139 approved a Consulting Services Agreement with Indigo / Hammond & Playle Architects in the amount of $394,090 for construction support services related to the subject project.
• On July 15, 2019, the City Council by Resolution No. 2019-132 approved a Non-Professional Services Agreement with Krueger International, Inc. in the amount of $211,928 for procurement and installation of furniture.
Committee Review and Actions
• On June 7, 2017, staff presented the 60% design plans and a project update to the City Council Facilities and Transportation Committee.
• On May 2, 2018, staff presented the 100% design plans and updated project cost projection to the City Council Facilities and Transportation Committee.
Applicable General Plan Policies
• GOAL CSF-1: Provide and maintain high-quality police, fire, and emergency medical services.
Permits and/or Variances Granted
Building permits were issued for the construction of the subject project by the City’s Building and Safety Services Division of the Community Development Department.
Fire permits were issued by Alameda County Fire for the sprinkler system work at both buildings associated with this project.
Environmental Review
This project was deemed Categorically Exempt per California Environmental Quality Act (CEQA) section 15301 (A and C) - Existing Facilities.
Fiscal Impacts
The project has sufficient funding appropriated to cover this contract. The total estimated project cost of the Police Building and South Offices Modification Project is $10,176,235 as detailed below
Indigo design contract $842,002
Other design costs $300,685
Construction contract $6,268,000
Construction change orders $858,000
Indigo construction support contract $394,090
Construction administration (City) $599,933
Construction inspection (CSG) $150,000
Misc. testing and inspections $125,495
Dispatch consoles $92,208
Furnishings $219,425
Other construction costs $113,027
Phones, IT, and A/V equipment $213,370
Total $10,176,235
Budget Authority
Funding allocations for the Police Building and South Office Modifications Project are as follows:
Account No. Source FY/Approp. Date Amount
210-18-137 General Fund FY15/16 $208,000
210-18-137 General Fund FY16/17 $1,556,983
210-18-145 General Fund, CIP Bond FY18/19 $5,000,000
210-18-137 General Fund FY17/18 $560,000
210-18-146 General Fund, CIP Bond FY18/19 $1,150,000
210-18-146 General Fund, CIP Bond Reso 2018-136 $943,000
210-18-145 General Fund, CIP Bond Reso 2020-017 $775,000
Total Appropriation $10,192,983
ATTACHMENT
Attachment to Related Legislative File
• NPSA - Watson Consoles
PREPARED BY: Kyle K. Lei, Associate Engineer, Engineering and Transportation Department