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File #: 21-650    Version: 1 Name: Amendment No. 5 to NPSA with Del Conte's Landscape for Landscape Maintenance Services (SR)
Type: Staff Report Status: Filed
In control: City Council
Meeting Date: 11/29/2021 Final action: 11/29/2021
Enactment date: Enactment #:
Title: Staff Report for a Resolution of the City of San Leandro City Council Approving and Authorizing the City Manager to Execute Amendment No. 5 with Del Conte's Landscaping, Inc. for Citywide Landscape Maintenance for $176,160.72 for Fiscal Year 2021-2022.
Sponsors: Debbie Pollart
Attachments: 1. NPSA Citywide Landscapes - Pacheco, 2. NPSA Amendment 1 - Pacheco - Citywide Landscapes Executed, 3. NPSA Amendment 2 - Del Conte - Citywide Landscapes Executed (Formerly Pacheco), 4. NPSA Amendment 3 - Del Conte - Citywide Landscapes Executed, 5. NPSA Amendment 4 - Del Conte - Citywide Landscapes Executed
Related files: 21-649

Title

Staff Report for a Resolution of the City of San Leandro City Council Approving and Authorizing the City Manager to Execute Amendment No. 5 with Del Conte’s Landscaping, Inc. for Citywide Landscape Maintenance for $176,160.72 for Fiscal Year 2021-2022.

 

Staffreport

SUMMARY AND RECOMMENDATIONS

 

Staff recommends that the City Council authorize the City Manager to execute Amendment No. 5 to a Non-Professional Services Agreement with Del Conte’s Landscaping, Inc. to provide monthly landscape maintenance services at City facilities.

 

BACKGROUND

 

On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55025 for Citywide landscape maintenance. Five firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the five proposals were ranked and Pacheco Brothers Gardening, Inc., a Hayward-based firm, was selected based on the firm’s highest score and the second lowest bid price.  The City entered into a contract with Pacheco Brothers Gardening, Inc. on March 1, 2016.

 

Amendment No. 1 extended the Non-Professional Services Agreement through June 30, 2018 and provided the City Manager the option to extend the contract annually for three additional years. Amendment No. 2 noted that the company name had change to Del Conte’s Landscaping, Inc.

 

Analysis

 

If authorized, the existing contract will be extended for Fiscal Year (FY)2021-2022 in the amount of $176,160.72. The new contract price reflects a 3% increase over the prior fiscal year. Contract services include landscape maintenance at various City facility sites including City Hall; City libraries, fire stations, and community centers; and the Shoreline area. Services also include mowing, plant trimming, irrigation monitoring and repair, litter abatement, and weed abatement.

 

Previous Actions

 

                     Resolution No. 2016-024 Authorizing the City Manager to Execute a Non-Professional Services Agreement with Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance

                     Resolution No. 2017-118 Authorizing the City Manager to Execute Amendment No. 1 to Non-Professional Services Agreement with Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance

 

Fiscal Impacts

 

The amendment of the agreement will cost $176,160.72 for FY 2021-2022. The amendment will be funded by the City Council adopted budget for FY  2021-2022 and will be split among three funds as follows: account 010-62-001-5340 ($85,082.51), 147-42-142-5340 ($46,779.47), and 597-57-003-5340 ($44,298.74).

 

ATTACHMENT(S)

 

Attachment(s) to Staff Report

                     Non-Professional Services Agreement between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance

                     Amendment No. 1 to Non-Professional Services Agreement between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance

                     Amendment No. 2 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Landscape Maintenance

                     Amendment No. 3 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Landscape Maintenance

                     Amendment No. 4 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Landscape Maintenance

 

Attachment(s) to Related Legislative File

Attached to Resolution:

o                     Amendment No. 5 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Landscape Maintenance

 

PREPARED BY:  Jennifer Auletta, Deputy Public Works Director, Public Works Department