Title
Staff Report for a City of San Leandro City Council Resolution to Approve a Master Services Agreement with Visionary Integration Professionals, LLC for Development and Improvements to the Accela Permitting System (in an amount not to exceed $600,000)
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution that makes a sole source finding under California Public Contract Code section 3400(c)(2), approves the contract, and authorizes the City Manager to negotiate and execute a Master Services Agreement ("MSA") for the services needed to improve and enhance functionality on the City of San Leandro's Accela permit system, based on the results of a needs assessment conducted in 2020. The total MSA amount cannot exceed $600,000 and is structured to be implemented in individual Statements of Work (SOWs). The first SOW is included and is for the amount of $63,820.00.
BACKGROUND
The Accela permit system is used by the Community Development, Engineering and Transportation, and Public Works Departments' staff as well as Alameda County Fire Department staff to manage planning/zoning permits, building permitting and inspection services. The system is used to calculate and collect permit fees, track plan check comments and approvals, issue permits, maintain permit and inspection history and schedule inspections. The Accela system, a cloud computing application, was implemented in February 2015 to replace the Tidemark Advantage permit system, which was obsolete and no longer supported.
In 2020 staff used a competitive process to select a vendor to perform a needs assessment for the Accela system. Visionary Integration Professionals (VIP) was selected for the quality of its response, track record of success with the Accela system, and strong references. In turn, the MSA was developed as a means to implement the recommendations put forth in the 2020 needs assessment report, which include structural changes and improvemen...
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