Title
Staff Report for a City of San Leandro City Council Resolution to Approve and Authorize the City Manager to Purchase One Multi-Purpose Sweeper from Municipal Maintenance Equipment for $178,692.81 through Sourcewell, a Cooperative Contract Purchasing Agency
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve and authorize the City Manager to purchase one new piece of equipment at a cost of $178,692.81, through Sourcewell, a cooperative contract purchasing agency.
BACKGROUND
The Engineering & Transportation Department has begun implementing new road projects utilizing Complete Streets components. Complete Streets is a transportation policy and design approach that integrates people and places in the planning, design, construction, operation, and maintenance of the City’s transportation networks. This helps ensure streets put safety over speed, balance the needs of different modes, and support local land uses, economies, cultures, and natural environments.
One component of Complete Streets is the creation of physically segregated (Class IV) bikeways, such as those currently under construction on Fairmont Drive (the portion southwest of E. 14th Street). However, the addition of Class IV bikeways presents a maintenance challenge for Public Works, as the existing street sweepers require an operating clearance of 10 feet, and segregated bikeways typically have widths of between six and eight feet.
The City is under state mandate through our National Pollutant Discharge Elimination System (NPDES) permit, which is administered locally through the Alameda County Clean Water Program, to sweep all City roads a minimum of once per month. When the maintenance challenge was brought up with Engineering & Transportation staff, they indicated that funding may be available to purchase a smaller sweeper, thereby enabling NPDES compliance while expanding the City’s Class IV network.
In addition to using this equipment on existing and future Class IV bikeways, it can be utilized by PW staff in the Downtown Garage, as well as pedestrian pathways where a normal sweeper is too large.
Analysis
Sourcewell is a municipal contracting agency that creates cooperative contract purchasing solutions on behalf of over 50,000-member entities including government, education and non-profit agencies nationwide.
Utilizing Sourcewell, staff procured a bid from Municipal Maintenance Equipment (MME) for a new mini-sweeper. Public Works staff test-drove a couple of different models and ultimately chose the Multihog C Series as the optimal vehicle for the intended use. This vehicle is road-rated so it can be deployed Citywide without the need to trailer it to work locations. It has an environmentally-friendly Tier IV diesel engine, and as with all City diesel equipment, will be fueled with Neste’s renewable biofuel.
Fiscal Impacts
The purchase of this new vehicle will require a budget transfer between funds and Council approval to complete. The budget transfer will be for the entire $178,692.81 from the Capital Improvement Projects (F210) Fund “Street Overlay/Rehab 2020-2021” Account into the Equipment Repair and Maintenance Account with a net neutral impact to the overall Adopted Budget for FY2021-2022.
Budget Authority
This Equipment (F690) Fund project will cost $178,692.81, which requires an interfund transfer within the FY2021-2022 Adopted Budget by the same amount ($178,692.81) from Account 210-38-419-5240 to Account 690-16-002-7510. To complete the transaction, this transfer will also require a CIP Fund transfer out of $178,692.81 (Account 210-99-901-8410) and an Equipment Fund increase (transfer in) to revenue account 690-3950 by $178,692.81.
While staff anticipate completing this vehicle purchase in this fiscal year, staff requests authority to increase Fiscal Year 2022-2023 appropriations in Account 690-16-002-7510 by the exact amount of any unspent funding for this project as determined by the Finance Department at fiscal year end.
ATTACHMENT
Attachments to Staff Report
Equipment Quote
PREPARED BY: Debbie Pollart, Director, Public Works Department