Title
Resolution to Authorize the City Manager to Execute Amendment No. 2 to the Consulting Services Agreement between the City of San Leandro and MacKay Meters, Inc. for Parking Meter Services and to Approve a Two-Year Contract Extension and Additional Compensation of $104,792 for the Purchase of Meters, Parts, and Associated Services
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute Amendment No. 2 to the Consulting Services Agreement with MacKay Meters Inc. to upgrade existing parking meters to 4G, to purchase new single and dual-space meters, and for ongoing service and maintenance of all MacKay parking meters.
BACKGROUND
On May 16, 2018, the City released a Request for Proposal (RPF) to contract with a vendor to provide single and dual space parking meters. Four vendors with experience responded to the RFP. MacKay Meters, Inc. ranked the highest based on scope of work, price, proposed timeline, expertise, and references. The original agreement, dated December 4, 2018, included total compensation in an amount not to exceed $100,000 for procurement and installation of single and dual space smart meters in Pelton Center and on West Juana Avenue. The compensation also includes monthly service fees for cellular communications and credit card gateway in the amount of $7 per month for single space meters and $12 per month for dual space meters. There are currently 20 single space meters and 49 dual space meters in operation.
On October 19, 2020, Amendment No. 1 of the contract was approved to increase the total contract amount by $13,000 to pay for ongoing service fees and parts.
Analysis
The City currently has 69 MacKay single and dual-space meters located in Pelton Center and on West Juana Avenue. These meters are 3G enabled which means that they will cease to have wireless communication when all cell carriers discontinue 3G communications later this year...
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