Title
Adopt a Resolution Approving and Authorizing the City Manager to Execute Amendment No. 1 to the Installation Agreement Between the City of San Leandro and Climatec, LLC to Include Replacement of the HVAC System at the Senior Community Center for $973,575
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends the City Council adopt a resolution to approve and authorize the City Manager to execute Amendment No. 1 to the Installation Agreement with Climatec, LLC to include replacement of the Senior Community Center's HVAC system at a cost of $973,575.
BACKGROUND
On December 13, 2021, the City Council held a Public Hearing (pursuant to California Government Code Sections 4217.10 and 4217.18) to approve a new Installation Agreement (referred to as Phase 3) with Climatec, LLC for design and construction of energy-efficiency and resiliency projects at various City locations for a total cost of $4,994,884. Of that total, $395,828 was allocated from the Building Maintenance Fund, $3,314,916 from ARPA funds (over Fiscal Years 2021-2022 and 2022-2023), and $1,284,140 via a 1% loan from the California Energy Commission.
Leading up to this action, staff had been working with a local HVAC design firm for replacement of the Senior Community Center's (SCC) HVAC system, which has been performing at half heating/cooling capacity since last year. At the time, it was believed that because this process had already started, and that it would precede Climatec's initiation of their scope of work, so it was not rolled into Climatec's Phase 3 scope of work (which does include other buildings HVAC replacements).
Due to the complexity of the SCC's existing designed/built HVAC system, and the on-going performance issues associated with the existing unit, the design work went on for longer than anticipated while several problem-solving solutions were considered. In addition, with COVID restrictions relaxing at the start of 2022, staff had a desire to open up more of the buildi...
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