Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 6 with Del Conte’s Landscaping, Inc. for Citywide Landscape Maintenance for $176,160.72 for Fiscal Year 2022-2023
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve and authorize the City Manager to execute Amendment No. 6 to a Non-Professional Services Agreement with Del Conte’s Landscaping, Inc. to provide monthly landscape maintenance services at City facilities.
BACKGROUND
On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55025 for Citywide landscape maintenance. Five firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the five proposals were ranked and Pacheco Brothers Gardening, Inc., a Hayward-based firm, was selected based on the firm’s highest score and the second lowest bid price. The City entered into a contract with Pacheco Brothers Gardening, Inc. On March 1, 2016 Amendment No. 1 extended the Non-Professional Services Agreement through June 30, 2018 and provided the City Manager the option to extend the contract annually for three additional years. Amendment No. 2 noted the company’s name change to Del Conte’s Landscaping, Inc. Subsequent amendments have extended the contract on an annual basis subject to increases for inflation.
Analysis
If authorized, the existing contract will be extended for Fiscal Year 2022-2023 in the amount of $15,487.46 per month for a total of $176,160.72. The new contract price reflects a 5.5% increase over the prior fiscal year. Contract services include landscape maintenance at various City facilities including City Hall; City libraries, fire stations, and community centers; and the Shoreline area. Services also include mowing, plant trimming, irrigation monitoring and repair, litter abatement, and weed abatement.
Previous Actions
• Resolution No. 2016-024 Authorizing the City Manager to Execute a Non-Professional Services Agreement with Del Conte, Inc. for Citywide Landscape Maintenance
• Resolution No. 2017-118 Authorizing the City Manager to Execute Amendment No. 1 to Non-Professional Services Agreement with Del Conte, Inc. for Citywide Landscape Maintenance
• Resolution No. 2021-162 Authorizing the City Manager to Execute Amendment No. 5 to Non-Professional Services Agreement with Del Conte, Inc. for Citywide Landscape Maintenance
Fiscal Impacts
The amendment to the agreement will cost $176,160.72 for Fiscal Year 2022-2023. There is sufficient funding available Fiscal Year 2022-2023 in the accounts associated with this agreement:
1. $80,073.22 in account 010-62-001-5340
2. $49,352.34 in account 147-42-142-5340
3. $46,735.17 in account 597-57-003-5340
ATTACHMENT(S)
• Att A: Resolution for Amendment No. 6 to Agreement with Del Conte’s Landscaping, Inc.
• Att B: Exhibit B - Compensation Schedule for Fiscal Year 2022-2023
• Att C1: Non-Professional Services Agreement between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance
• Att C2: Amendment No. 1 to Non-Professional Services Agreement between the City of San Leandro and Pacheco Brothers Gardening, Inc.
• Att C3: Amendment No. 2 to Non-Professional Services Agreement
• Att C4: Amendment No. 3 to Non-Professional Services Agreement
• Att C5: Amendment No. 4 to Non-Professional Services Agreement
• Att C6: Amendment No. 5 to Non-Professional Services Agreement
PREPARED BY: Jennifer Auletta, Deputy Director, Department of Public Works