Title
Adopt a Resolution to Approve a Sole Source Procurement and Authorize the City Manager to Execute Purchase Agreement(s) for the Sole Source Procurement and Outfitting of Five Police Vehicles, in an Amount not to Exceed $368,608.00
Staffreport
COUNCIL PRIORITY
* Public Safety
SUMMARY
Staff seeks Council authorization for a sole source purchase of five vehicles from San Leandro Chrysler Jeep for an amount not to exceed $265,002.05.
Staff solicited a quote from San Leandro Chrysler Jeep for the purchase of police vehicles. Staff recommends that these vehicles be purchased through San Leandro Chrysler Jeep through a sole source procurement under Cal. Public Contract Code section 3400(c)(3), because this necessary equipment is only available from one source within the timeframe necessary for their timely delivery. Staff learned that due to a limited number of days for ordering because of a variety of reasons and factors a sole source purchase for the vehicles is necessary. The total amount of the purchase for all 5 vehicles, including delivery, tax, but not including outfitting will not exceed $265,002.05 dollars. The outfitting will cost $103,605.95 for a total of $368,608.
RECOMMENDATIONS
Staff recommends that City Council approve a resolution that authorizes the sole source procurement of five Dodge Durango Police Vehicles from San Leandro Chrysler Jeep and to approve the vehicle outfitting services and necessary equipment purchase from Priority 1.
BACKGROUND
The Police Department did not purchase any vehicles in fiscal year 2020/2021 for the scheduled replacement cycle. Funds were budgeted to replace the vehicles through their normal replacement cycle; however, those funds were reallocated. Therefore, no vehicles were purchased, causing excessive mileage and costly repairs on the current fleet.
Due to the high mileage on the current vehicles, maintenance and repair costs have significantly increased. For a comparison, in 2019 when many of the ...
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