City of San Leandro - File #: 23-003

• File #: 23-003
• Version: 1
• Name: Purchase and Outfitting of Ten Police Vehicles
• Type: Staff Report
• Status: Filed
• In control: City Council
• Meeting Date: 2/21/2023
• Final action: 2/21/2023
• Enactment #: 2023-017
• Title: Adopt a Resolution to Approve a Sole Source Procurement and Authorize the City Manager to Execute Purchase Agreement(s) for the Procurement and Outfitting of Ten Police Vehicles, in an Amount not to Exceed $864,774.00
• Sponsors: Abdul Pridgen

Date	Ver.	Action By	Action	Result
2/21/2023	1	City Council	Approved	Pass

Title

Adopt a Resolution to Approve a Sole Source Procurement and Authorize the City Manager to Execute Purchase Agreement(s) for the Procurement and Outfitting of Ten Police Vehicles, in an Amount not to Exceed $864,774.00

Staffreport

COUNCIL PRIORITY

* Public Safety

SUMMARY

On December 20, 2022, staff received notification that Future Chevrolet located in Sacramento, California unexpectedly had seventy-five available 2023 Police Pursuit Chevrolet Tahoe vehicles. These Chevy Tahoe vehicles were not allocated for a specific agency and would be sold quickly as there currently is a shortage of Police Fleet Patrol Vehicles due to a lack of production, specifically Chevy Tahoe vehicles.

Staff is requesting these vehicles be purchased through a sole source procurement under Cal. Public Contract Code section 3400(c)(3), because this necessary equipment is only available from one source within the timeframe necessary for their timely delivery. The need to purchase the vehicles under a sole source is due to variety of reasons including a limited number of days for ordering.


RECOMMENDATIONS

Staff recommends the City Council approve a resolution that authorizes the sole source procurement of ten Chevy Tahoe Police Vehicles from Future Chevrolet in Sacramento, California for an amount not to exceed $614,740.00 and to approve the vehicle outfitting services and necessary equipment purchase for an amount not to exceed $250,034.00 from Priority 1 Public Safety Equipment Installation Inc.

BACKGROUND

The Police Department did not purchase any vehicles in Fiscal Year (FY) 2021 for the scheduled replacement cycle. Funds were budgeted to replace the vehicles through the normal replacement cycle. Therefore, no vehicles were purchased, causing excessive mileage usage and costly repairs on the current fleet.

Due to the high mileage on the current vehicles, maintenance and repair costs have significantly increased. For a comparison, in FY 2019 when many of the cars stil...