Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Impec Group for Citywide Janitorial Services for a Term of Five (5) Years with Two (2) One-Year Extension Options for a Cumulative 5-Year Total Not to Exceed $5,014,614
Staffreport
COUNCIL PRIORITY
* Infrastructure
SUMMARY
The Public Works Department issued an RFP on August 16, 2023, for Citywide janitorial services. Twelve vendors submitted proposals, and of those, Impec Group was selected to provide services for 5 years at a total cost of $5,014,614.
RECOMMENDATIONS
Staff recommends that the City Council authorize the City Manager to execute a Non-Professional Services Agreement with Impec Group to provide Citywide janitorial services.
BACKGROUND
On August 16, 2023, the Public Works Department issued Request for Proposals (RFP) #60987 for complete janitorial services in City facilities throughout the City of San Leandro. The work includes all services, labor, materials, transportation, and equipment necessary to perform the work. Unit pricing is also included for extra work that the City may request.
Twelve firms submitted proposals and were deemed responsive to the RFP. After review by a committee of internal staff, the twelve proposals were ranked according to the following criteria: Quality and Completeness of Proposal and Adherence to the Requirements; Qualifications; Experience of Key Management Staff; Experience of Staff; Operations Plan and Technical Proposals; Transition Plan; Proposed Methodology; Quality Control Measures; Financial Condition; and Cost Proposal.
An informational meeting was held on August 31, 2023, with prospective vendors. The four highest scoring proposals/vendors were invited to interview with City staff. The purpose of the interviews was to discuss the content of the proposals submitted against the requirements of the RFP and to review any clarifications.
The most qualified c...
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