Title
Staff Report for City of San Leandro City Council Resolution to Approve a Consulting Services Agreement with Ethosoft, Inc. for an Amount Not to Exceed $54,305 for the Installation and Configuration and First Year of Service of a Laboratory Information Management System; to Authorize Cumulative Agreement Amendments up to 10% ($5,430); and Approve Appropriation of Funds from the Water Pollution Control Plant Fund Balance Reserves of $43,065
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends adoption of the proposed resolution that authorizes the City Manager to execute an agreement with Ethosoft, Inc. and approves appropriation of funding from the Water Pollution Control Plant Fund Balance Reserves of $43,065.
BACKGROUND
The laboratory at the Water Pollution Control Plant (WPCP) plays a critical role in maintaining regulatory compliance and process control for the plant. The lab tests the wastewater that flows into the Plant, the water that flows out of the plant, and at critical process control points in the Plant. The lab also monitors the biosolids produced at the plant and the water quality at the recycled water stations.
The laboratory at the Plant receives its accreditation from the Environmental Laboratory Accreditation Program (ELAP) of the State Water Resources Control Board. Starting in October 2020, ELAP will require accredited laboratories to implement a nationally accepted standard, called The NELAC Institute Standard or TNI, for managing all factors that can affect quality of lab results. By October 2023, the laboratory will have to be fully compliant with TNI in order to remain in compliance and maintain its accreditation. Up to this point, laboratory staff have been using paper and a system of spreadsheets to manage samples and data. However, in order to meet the additional auditing and documentation requirements of TNI at current laboratory staffing levels, a more formal data management system is necessary.
In addition to enabl...
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