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RESOLUTION of the City Council for the City of San Leandro to Call for the Holding of a General Municipal Election to Be Held on Tuesday, November 6, 2018, for the Election of Three City Councilmembers and the Mayor; To Request the Board of Supervisors to Consolidate the Election with the Statewide General Election; and To Adopt Regulations for Candidate Statements (provides for the conduct of the November 2018 General Municipal Election for City Council Districts 1, 3, and 5, and the Office of Mayor at an estimated cost of $200,000, to be paid from the General Fund)
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WHEREAS, under the provisions of the Charter of the City of San Leandro and Title 1, Chapter 11 of the San Leandro Municipal Code, a General Municipal Election shall be held on Tuesday, November 6, 2018, for the election of municipal officers; and
WHEREAS, the City Council desires that said General Municipal Election be consolidated with the Statewide General Election to be held on the same date; and
WHEREAS, California Elections Code Section 13307 provides that the governing board of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate statement.
NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows:
1. That pursuant to the requirements of the Charter of the City of San Leandro and Title 1, Chapter 11 of the San Leandro Municipal Code, a General Municipal Election is hereby called and ordered to be held in the City of San Leandro on Tuesday, November 6, 2018, for the purpose of electing three City Councilmembers nominated from Council Districts 1, 3, and 5, and the Office of Mayor for the full term of four years each.
2. That notice of the time and place of holding said election is hereby given and the City Clerk of the City of San Leandro is hereby directed to give further or additional notice of said election, in time, form, and manner as required by law.
3. That in accordance with the provisions of Elections Code Sections 10002 and 10403, the Board of Supervisors of the County of Alameda is hereby requested to consolidate the City of San Leandro’s General Municipal Election with the Statewide General Election on Tuesday, November 6, 2018, for the purpose as specified in Section 1 above.
4. That the Registrar of Voters of the County of Alameda is hereby requested to perform services necessary in order to properly and lawfully conduct said election; to conduct said election using ranked choice voting in accordance with the Memorandum of Understanding between the City of San Leandro and the County of Alameda and Title 1, Chapter 11 of the San Leandro Municipal Code; to deliver to the City the certification of the official results of said election; and to bill the City for the cost of conducting said election.
5. That the offices of City Councilmember are elected by the registered voters of the City of San Leandro at large, and require a 50%+1 majority in the ranked choice voting system to be elected.
6. That the Board of Supervisors is requested to include on the ballots and sample ballots, all qualified measures submitted by the City Council to be ratified by the registered voters of the City of San Leandro.
7. That the City Manager is hereby authorized to obtain services and enter into agreements necessary to conduct said election.
8. That the polls for said election shall be open at 7:00 a.m. of the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the polls shall be closed, except as provided in Elections Code Section 14401.
9. That each candidate for elective office to be voted for at said General Municipal Election may file a candidate statement pursuant to the regulations in the Elections Code, and the policies set forth below:
a. Candidate statements are limited to 200 words. The word counting guidelines in Section 9 of the Elections Code shall govern the counting of words.
b. Candidate statements shall not include the candidate’s party affiliation, shall not include the candidate’s membership or activity in partisan political organizations, and shall not mention another candidate for the same office.
c. Candidate statements must be filed no later than the last day to file nomination papers.
d. Candidate statements shall be filed in typewritten form, on or attached to the form provided by the City Clerk, in the office of the City Clerk at the time the candidate’s nomination papers are filed.
e. Candidate statements shall be submitted as a single paragraph, without any formatting such as underline, bold, italics or all caps.
f. Candidate statements may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next business day after the close of the nomination period.
g. Candidate statements are confidential until the close of the nomination period. The statements are subject to public review and contest.
h. A deposit of $900.00 shall be submitted with the candidate statement for the pro-rata share of the costs of printing, handling, translating, and mailing the statement, including costs incurred as a result of complying with the federal Voting Rights Act of 1965 (as amended). Within thirty (30) days of the accounting of the final actual costs, the City Clerk shall refund any overpayment or bill for any additional costs.
i. Candidate statements will be translated into Spanish, Chinese, Vietnamese and Tagalog, pursuant to the requirements of the federal Voting Rights Act.
j. For any discrepancy between the information listed on the hard copy and the digital copy of the candidate statement, the signed hard copy will take precedence.
10. That no additional materials shall be authorized for submission to the City Clerk or shall be submitted by candidates to be mailed in addition to the Sample Ballot and Voter Pamphlet.
11. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of the County of Alameda.
12. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this resolution at the time nomination papers are issued.
13. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.