City of San Leandro - File #: 19-402

• File #: 19-402
• Version: 1
• Name: Staff Report for a City of San Leandro City Council Resolutions to Approve An Agreement with Ojo Technology to Upgrade Eleven Traffic Observation Cameras and Implement a Video Management System in An Amount of Not to Exceed $77,256.18 With Authorization f
• Type: Staff Report
• Status: Filed
• In control: City Council
• Meeting Date: 7/15/2019
• Final action: 7/15/2019
• Title: Staff Report for a City Council Resolution to Approve an Agreement with Ojo Technology to Upgrade Eleven Traffic Observation Cameras and Implement a Video Management System in an Amount Not to Exceed $77,256.18 with Authorization for the City Manager or his Designee to Negotiate Contract Amendments Up to 15% ($11,588.43) of the Not to Exceed Amount and Authorizing An Appropriation of $77,256.18 with 15% Contingency of $11,588.43 from the Information Technology Fund; and Resolution to Approve an Agreement with Columbia Electric, Inc. to Install Eleven Traffic Observation Cameras At Specified Locations Within the City in An Amount of Not to Exceed $56,000.00 With Authorization for the City Manager or his Designee to Negotiate Contract Amendments Up to 15% ($8,400.00) of the Not to Exceed Amount and Authorizing An Appropriation of $56,000.00 with a 15% Contingency of $8,400.00 from the Information Technology Fund.
• Sponsors: Jeff Kay
• Related files: 19-403, 19-404

Date	Ver.	Action By	Action	Result
7/15/2019	1	City Council	Received and Filed

Title
Staff Report for a City Council Resolution to Approve an Agreement with Ojo Technology to Upgrade Eleven Traffic Observation Cameras and Implement a Video Management System in an Amount Not to Exceed $77,256.18 with Authorization for the City Manager or his Designee to Negotiate Contract Amendments Up to 15% ($11,588.43) of the Not to Exceed Amount and Authorizing An Appropriation of $77,256.18 with 15% Contingency of $11,588.43 from the Information Technology Fund; and

Resolution to Approve an Agreement with Columbia Electric, Inc. to Install Eleven Traffic Observation Cameras At Specified Locations Within the City in An Amount of Not to Exceed $56,000.00 With Authorization for the City Manager or his Designee to Negotiate Contract Amendments Up to 15% ($8,400.00) of the Not to Exceed Amount and Authorizing An Appropriation of $56,000.00 with a 15% Contingency of $8,400.00 from the Information Technology Fund.

Staffreport
SUMMARY AND RECOMMENDATIONS

Based on past feedback from the City Council and the Facilities and Transportation Committee, staff developed a plan to upgrade eleven traffic observation cameras at various locations throughout the City. Staff recommends:

* Approving an agreement with Ojo Technology to procure new cameras for those locations and to implement a centralized video management system (VMS);
* Authorize an appropriation of $77,256.18 and a 15% contingency of $11,588.43 from the Information Technology Fund Balance Unrestricted Reserves to operating account 688-13-121-7410;
* Approving an agreement with Columbia Electric, Inc., a San Leandro based company, to install the cameras at the locations specified by staff; and
* Authorize an appropriation of $56,000.00 and a 15% contingency of $8,400.00 from the Information Technology Fund Balance Unrestricted Reserves to operating account 688-13-121-7410

Staff also recommends that the City Council review the City Manager's proposed administrative policy regarding City Departments' ca...